Project Support Coordinator

Summary: The Project Support Coordinator will assist in the coordination, planning, and execution of construction projects from inception to completion. In this role, you will work closely with various stakeholders to ensure smooth operations and timely project delivery. Strong attention to details and time management skills are required for this role.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provide project support in organizing and managing construction projects, including scheduling and budgeting.
• Maintain project documentation, including contracts, permits, RFIs, POs, change orders, submittals, daily logs, etc.
• Direct and instruct the construction and engineering groups on project timelines and compliance adherence.
• Organize office and assist employees in ways that optimize procedures.
• Create and update records ensuring accuracy and validity of information. 
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Resolve office-related issues, such as supplies, updating employee lists and contact lists, seating arrangements, etc.
• Coordinate with other departments to ensure compliance with established policies.
• Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. 
• Create flow charts or other types of presentations to assist team members.

• Maintain trusting relationships with subcontractors, vendors, and other external stakeholders. Ensure clear and timely communication with stakeholders.

• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Assist project team with safety compliance within the job site.
• Ensure the level of quality is being complied with.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.   

Education/Experience:

• High School Diploma/GED or above. Bachelor’s degree in business administration, Construction Management, or a related field.
• 3-5+ years of experience

Skills and Competencies:

• Strong understanding of construction methods. practices, and safety regulations.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Ability to use commonly used engineering software, such as AutoCAD, Primavera, or others.
• Excellent organizational and time management skills.
• High level of attention to detail, and highly organized.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work independently and in a team setting.
• Ability to work in a construction site environment (trailer office).

Language Proficiency:

• Excellent verbal and written communication skills in English.
• Ability to communicate in Mandarin, preferred.

Nice to have:

• Start-up experience, in construction preferred.
• Verbal communication skills in Mandarin.
• PMP, CAPM, or other relevant certifications.

Additional Requirements:

• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.