Administrative Assistant & Site Community Coordinator

THE ROLE

As the Administrative Assistant & Site Community Coordinator at Everpure, you will be the operational heartbeat of our Prague office, bridging day-to-day administrative coordination with vibrant workplace culture. In this dual-focus role, you will partner directly with the Prague Site Lead and Head of Business Operations to keep leadership schedules organized while creating an engaging, connected environment for our local team. What makes this role unique is the opportunity to develop broad organizational visibility early in your career—working alongside departmental leads, collaborating with cross-functional business partners, and directly shaping the onsite employee experience. If you are an organized, people-focused professional who loves solving logistical puzzles and bringing workplace initiatives to life, this role offers an ideal launchpad to build a meaningful career in business operations and community coordination.

WHAT YOU'LL DO

• Leadership Administration & Schedule Coordination: Manage calendar priorities, meeting logistics, and domestic and international travel arrangements for the Prague Site Lead, ensuring seamless preparation, proactive resolution of scheduling conflicts, and optimal time management.
• Site Leadership Meetings & Onsite Visits: Plan and execute logistical arrangements for recurring Prague Site Leadership meetings, All-Hands forums, and visiting global leaders by coordinating agendas, presentation materials, facilities setup, and guest itineraries to keep teams aligned and informed.
• Community Engagement & Culture Programs: Drive end-to-end coordination of site-wide employee engagement initiatives and internal development programs—including Toastmasters, Speakeasy, factory visits, and celebratory events—fostering an inclusive, collaborative, and energized office community.
• Site Operations Alignment: Partner closely with the Head of Business Operations to maintain local distribution lists, streamline everyday administrative workflows, and track cross-functional action items that support smooth daily site operations.
• Vendor & Purchase Order Administration: Oversee vendor communications and purchase order (PO) generation for site activities and internal events, tracking budgets and ensuring all vendor engagements adhere to company guidelines and quality standards.
• Workplace Communication & Connection: Serve as an approachable, resourceful point of contact across Prague business units, connecting colleagues to office resources, facilitating internal announcements, and promoting a welcoming onsite atmosphere.

WHAT YOU BRING

• Relevant Foundational Experience: 2 + years of experience in administrative support, office coordination, event planning, or community coordination within a collaborative professional environment.
• Organization & Detail Orientation: Demonstrated ability to manage multiple scheduling priorities, organize travel and event logistics, and track deadlines with dependable attention to detail.
• Clear Communication & Professional Discretion: Strong written and verbal communication skills to collaborate comfortably with team members at all organizational levels, paired with sound judgment when handling confidential leadership information.
• Resourcefulness & Action-Oriented Mindset: A proactive approach to anticipating everyday administrative needs, solving operational bottlenecks, and taking dependable ownership of assigned tasks from start to finish.
• Digital Collaboration Tools & Language Proficiency: Practical proficiency with modern workspace platforms (such as Google Workspace, Microsoft 365, or Slack) alongside professional working fluency in English to partner effectively across our global organization.
• Work Location: We are primarily an in-office environment and therefore, you will be expected to work from the Prague office in compliance with Pure’s policies, unless you are on PTO, or work travel, or other approved leave.

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