Graduate Academic Records and Administration Coordinator

Position Details
University of Colorado | Denver
Official Title: Academic Services Senior Professional
Working Title: Graduate Academic Records and Administration Coordinator
FTE: Full-time 1.0 (100%) FTE | Hybrid | Term – Limited 
Salary Range: $63,000 - $65,846
Position #00853744– Requisition #41539
Join the University of Colorado Denver

About the University of Colorado Denver
Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We’re the state’s premier public urban research university with more than 100 in-demand, top-ranked bachelor’s, master’s, and doctoral degree programs. We partner with diverse learners—at any stage of their life and career—for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state’s largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.   

Job Description
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

*This is a term limited position that is currently funded for 1.5 Years (18 Months).*

The position will be reviewed after 18 months of employment to assess financial sustainability. If your term of employment will be concluded based on a lack of funding, you will be provided 30 days’ notice of the term of employment in writing by the University.

About GSO 
The newly reconstituted Graduate Studies Office (GSO) supports graduate students, faculty, and programs at CU Denver by defining and maintaining campus wide graduate policies and procedures; coordinating administration of graduate assistantships and tuition remission; overseeing academic progress and degree completion; and advancing enrollment, retention, and student engagement initiatives.

The Graduate Academic Records and Administration Coordinator is a faculty- and staff-focused position that provides leadership and support for all academic administration activities of the Graduate Studies Office at the University of Colorado Denver. Job functions include tasks like coordinating with graduate program directors, graduate council, registrar, and admissions to develop and maintain transparent and campus-consistent catalog access to campus-consistent policies and procedures for all graduate certificates, licensures, and degrees; coordinating with academic affairs, HR, and faculty affairs to ensure faculty and program compliance with campus-level accreditation expectations; coordination with program directors, registrar, and admissions to provide comprehensive and consistent process for documents and records related to student admissions and progress; coordinating student training in pedagogy; coordinating faculty training in student mentoring; other activities that directly support the academic mission of the Graduate Studies Office. Supervision of student employees may be required.

Graduate Academic Records and Administration Coordinator
What you will do:

Graduate Program Information and Accreditation Compliance

• Partner with academic affairs to ensure campus (HLC) accreditation compliance for all certificates, licenses, and (D1, D2, D3) degree programs.
• Partner with program directors, admissions, and registrar to scaffold catalog templates for communicating certificate and program information in the graduate academic catalog.
• Maintain GSO website to provide transparent, comprehensive and consistent access to admissions and graduation requirements for all (D1, D2, D3) degree programs.

Graduate Student Academic Records

• Partner with program directors, registrar, and admissions to improve campus-consistent systems for routing academic forms that are maintained in the student applications and record management systems
• Manage emails related to graduate student records and appeals submitted to the graduateeducation@ucdenver.edu inbox

Graduate Faculty Appointment Records

• Partner with graduate council, faculty affairs, HR, institutional research and effectiveness to develop and maintain updates and campus-wide access to the annotated list of graduate faculty members.
• Manage website, documents, and schedule for graduate council.

Qualifications you already possess (Minimum Qualifications) 
Applicants must meet minimum qualifications at the time of hire. 

• Bachelor’s degree from an accredited college or university, or 4 years of relevant experience in an occupation related to the work assigned to this position.
• Two (2) years of experience in higher education administrative support.

Preferred Qualification to possess (Preferred Qualifications) 

• Four (4) years of experience in higher education administrative support.
• Master’s or terminal degree from an accredited college or university.
• Experience with university website, catalog, admissions, and student records software.
• Familiarity with accreditation requirements for graduate programs.
• Familiarity with diversity of graduate program types.
• Experience coordinating cross-disciplinary teams in higher education settings.
• Prior experience working in the Graduate Studies Office or Graduate School at CU Denver.

Knowledge, Skills, and Abilities 

• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with employees at all levels across the university.
• Ability to perform duties independently without guidance and direction from other professionals.
• Ability to manage multiple projects and tasks that require high attention to detail.
• Ability to manage day-to-day workflow, administration, and oversight of project processes.

Conditions of Employment 

• This is a term-limited position that is currently funded for 18 months
• Occasional work during the evening and/or weekends may be required. 
• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration. 

Mental, Physical, and/or Environmental Requirements  

• This position may be performed on site, and will require the ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers. 
• This position may be performed in a hybrid or remote environment, requiring the ability to work effectively in a remote setting. This includes maintaining a dedicated workspace free of excessive noise or distractions, reliable internet connectivity, and the ability to participate in virtual meetings for extended periods. Employees must be able to independently manage time, remain stationary for prolonged computer-based work, and transport necessary equipment (such as a laptop and peripherals) between their remote work location and the office as needed.  

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu. 

Employment Sponsorship
Please be advised that this position is not eligible now or in the future for visa sponsorship. 

Compensation and Benefits
The salary range (or hiring range) for this position has been established at $63,000 – 65,846.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. 

This position is not eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits  Total Compensation Calculator: http://www.cu.edu/node/153125 

Application Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by Nov 10, 2026, 11:59:00 PM. Those who do not apply by this date may or may not be considered. 

Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Mike Wunder, michael.wunder@ucdenver.edu.

Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.