Naloxone Inventory Coordinator

The Naloxone Inventory Coordinator, within the State Office of Pharmacy Services (SOPS), coordinates the Commonwealth’s bulk purchasing, inventory oversight, and distribution of naloxone and other designated pharmaceuticals to municipalities and Commonwealth entities outside SOPS-served agencies. The position monitors daily pharmaceutical purchasing activity within the central distribution center; supports cost-effective procurement, fiscal accountability, and compliance with established policies; coordinates prime vendor contract activities; and maintains accurate program records and legislative reporting.

 

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Serve as a central point of contact for municipalities and other authorized entities regarding naloxone and other bulk-purchased medications. Assess and coordinate requests, communicate product availability and purchasing processes, and address supply-related inquiries to support timely access.

• Coordinate and monitor orders of naloxone and other pharmaceuticals through the central pharmacy distribution center. Review purchasing needs, track order status, and work with appropriate personnel to maintain adequate supply and continuity of operations.

• Plan and schedule deliveries of naloxone and other authorized medications to municipalities and participating entities. Coordinate with distribution center staff and vendors to confirm quantities, delivery requirements, and timely fulfillment.

• Maintain accurate records of medications ordered, received, distributed, and delivered. Reconcile purchasing and distribution information, monitor inventory activity, and identify discrepancies or trends requiring follow-up to support program accountability. Report pharmaceutical purchases in Commbuys.

• Work directly with the vendor to obtain medications in a cost-effective manner for the Commonwealth. Ensure maximizati Coordinatoron of drug contracting opportunities and generate reports as required.

• Establish and maintain oversight of pharmaceutical expenditures and purchasing activity; monitor inventory management practices and adherence to established procurement policies and contractual requirements. Coordinate prime vendor contract activities, monitor vendor performance, participate in contract negotiations and related reviews, and collaborate with the Operational Services Division (OSD), group purchasing organizations (GPOs), and other stakeholders on procurement and contract matters.

• Coordinate the procurement, receipt, and distribution of other bulk-purchased or stockpiled medications as requested, including activities supporting public health priorities and emergency preparedness needs.

• Prepare the annual Naloxone Bulk Purchasing Legislative Report. Compile, verify, and organize purchasing, expenditure, and distribution data; resolve data inconsistencies; and ensure timely completion of reporting requirements.

• Maintain regular communication with SOPS staff and vendors regarding inventory levels, availability, ordering delays, and supply concerns. Identify emerging issues, coordinate follow-up and corrective actions.

 

Required Qualifications:

• Ability to prepare and use charts, graphs, and tables.

• Capacity to write concisely to express thoughts clearly and to develop ideas in logical sequence.

• Ability to prioritize tasks and change priorities to accommodate new tasks.

• Capacity to exercise discretion in handling confidential information.

• Knowledge of methods used in the preparation of charts, graphs and tables.

• Ability to understand, explain and apply the laws, rules, regulations, policies and procedures governing assigned unit activities.

 

Preferred Qualifications:

• Knowledge of state budgetary procedures

• Awareness of state laws, rules and regulations governing the purchasing and paying of supplies, equipment and pharmaceuticals

• Knowledge of state accounting and budgetary procedures including terminology

 

Special Requirements:

• Must be a registered pharmacist technician in good standing in Massachusetts

• Must be National Pharmacy Technician Certified

 

About the Department of Public Health:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high-quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offers services to address the needs of vulnerable populations.  We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

More information can be found at: MA Department of Public Health

 

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. 4

 

 

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

 

 

Substitutions:

 

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

 

 

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

 

 

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

 

 

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

 

 

NOTE: No substitutions will be permitted for the required (B) experience.

 

 

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

 

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

 

 

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

 

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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