Recruiting Operations Specialist (Contract)
Labelbox
CA$80,000 - CA$100,000 / year
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Description
Shape the Future of AI
At Labelbox, we're building the critical infrastructure that powers breakthrough AI models at leading research labs and enterprises. Since 2018, we've been pioneering data-centric approaches that are fundamental to AI development, and our work becomes even more essential as AI capabilities expand exponentially.
About Labelbox
We're the only company offering three integrated solutions for frontier AI development:
- Enterprise Platform & Tools: Advanced annotation tools, workflow automation, and quality control systems that enable teams to produce high-quality training data at scale
- Frontier Data Labeling Service: Specialized data labeling through Alignerr, leveraging subject matter experts for next-generation AI models
- Expert Marketplace: Connecting AI teams with highly skilled annotators and domain experts for flexible scaling
Why Join Us
- High-Impact Environment: We operate like an early-stage startup, focusing on impact over process. You'll take on expanded responsibilities quickly, with career growth directly tied to your contributions.
- Technical Excellence: Work at the cutting edge of AI development, collaborating with industry leaders and shaping the future of artificial intelligence.
- Innovation at Speed: We celebrate those who take ownership, move fast, and deliver impact. Our environment rewards high agency and rapid execution.
- Continuous Growth: Every role requires continuous learning and evolution. You'll be surrounded by curious minds solving complex problems at the frontier of AI.
- Clear Ownership: You'll know exactly what you're responsible for and have the autonomy to execute. We empower people to drive results through clear ownership and metrics.
Role Overview
As a Recruiting Operations Specialist at Labelbox, you’ll help keep hiring running smoothly while delivering an exceptional experience for candidates and interview teams. A large portion of your time will focus on interview scheduling and coordination, partnering closely with the Talent Acquisition leads and hiring managers to manage logistics and keep the process moving. You’ll also manage recruiting workflows and data in Greenhouse and Gem, building reports and dashboards that turn recruiting activity into actionable insights. This role offers the autonomy to identify opportunities, propose ideas, and own projects that improve how we hire. Based at our San Francisco headquarters three to four days per week, you’ll bring proactive ownership, strong attention to detail, and a drive to make recruiting better.
Your Impact
- Dedicate a large portion of your time to interview scheduling and coordination, managing calendars, logistics, and last-minute changes.
- Deliver an exceptional candidate experience through thoughtful communication, attention to detail, and seamless support throughout the interview process.
- Partner closely with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward.
- Manage day-to-day operations in Greenhouse and Gem, maintaining consistent workflows and clean, reliable data through regular audits and improvements.
- Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience.
- Identify and implement improvements to recruiting processes, tools, and workflows that strengthen the candidate and hiring team experience.
- Own projects that meaningfully improve recruiting at Labelbox, with the autonomy to propose ideas and drive them through execution.
What You Bring
- 2+ years of experience in recruiting operations, recruiting coordination, or people operations preferred.
- Bachelor’s degree preferred.
- A driven, proactive approach: you anticipate needs, take initiative, and follow through with minimal direction.
- Dependable execution and curiosity; you enjoy keeping daily recruiting activities running smoothly while finding ways to make them better.
- Experience delivering an exceptional candidate experience, with strong communication skills and attention to detail.
- Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management.
- A strong interest in reporting and analytics, with the ability to translate recruiting data into clear, actionable insights.
- Excellent organizational and collaboration skills, with the ability to manage competing priorities in a fast-paced environment.
- Ability to work from Labelbox’s San Francisco headquarters 3 to 4 days per week.
Labelbox strives to ensure pay parity across the organization and discuss compensation transparently. The expected annual base salary range for United States-based candidates is below. This range is not inclusive of any potential equity packages or additional benefits. Exact compensation varies based on a variety of factors, including skills and competencies, experience, and geographical location.
Life at Labelbox
- Environment: Fast-paced and high-intensity, perfect for ambitious individuals who thrive on ownership and quick decision-making
- Growth: Career advancement opportunities directly tied to your impact
- Vision: Be part of building the foundation for humanity's most transformative technology
Our Vision
We believe data will remain crucial in achieving artificial general intelligence. As AI models become more sophisticated, the need for high-quality, specialized training data will only grow. Join us in developing new products and services that enable the next generation of AI breakthroughs.
Labelbox is backed by leading investors including SoftBank, Andreessen Horowitz, B Capital, Gradient Ventures, Databricks Ventures, and Kleiner Perkins. Our customers include Fortune 500 enterprises and leading AI labs.
Your Personal Data Privacy: Any personal information you provide Labelbox as a part of your application will be processed in accordance with Labelbox’s Job Applicant Privacy notice.
Any emails from Labelbox team members will originate from a @labelbox.com email address. If you encounter anything that raises suspicions during your interactions, we encourage you to exercise caution and suspend or discontinue communications.
Benefits
- stock options
About this role
Labelbox is looking for someone to own the operational side of their recruiting function—managing interview logistics, candidate communications, and the data systems that keep hiring moving. You'd spend a significant portion of your time scheduling interviews, coordinating with hiring managers and recruiters, and ensuring candidates have a smooth experience throughout the process. The rest involves maintaining clean data and workflows in Greenhouse and Gem, building dashboards that surface recruiting metrics, and identifying ways to streamline how the company hires.
This role suits someone with 2+ years in recruiting operations or coordination who's comfortable working independently and anticipating what needs to happen next. You'll need strong expertise in Greenhouse and Gem—particularly analytics and reporting—along with the communication skills to manage competing priorities and keep multiple stakeholders aligned. The position is based in San Francisco with an in-office expectation of 3 to 4 days per week, and it's a contract role paying $80,000 to $100,000 annually.
If you're detail-oriented, enjoy process improvement, and want to work at a company building infrastructure for AI development, this could be a good fit. The role emphasizes autonomy and ownership, meaning you'd have room to propose and execute projects that improve recruiting, not just execute someone else's playbook.
How this employer is doing
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Pay for this role
$80,000 to $100,000 per year
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