Event Coordinator - Vienna
Fever
Salary undisclosed
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Description
Hey there!
We’re Fever, the world’s leading tech platform for culture and live entertainment.
Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we’re revolutionizing the way people engage with live entertainment.
Every month, our platform inspires over 300 million people in +55 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences.
Our results? We’ve teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right?
To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment!
Ready to be part of the experience?
Now, let’s discuss this role and what you will do to help achieve Fever’s mission.
What is Candlelight?
Since July 2019, Fever Originals has produced a series of classical music concerts in a “candlelit setting” which takes place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), as well as Vienna! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences.
For this role we are looking for an onsite Event Coordinator for our Candlelight Concerts. This is a part-time position and our concerts are mainly on weekends. Transport costs will not be compensated and will be included as part of the hourly rate.
We are looking to hire a freelancer for this position
Main Responsibilities:
- Act as main point of contact onsite for Candlelight events - including staff, musicians and venue responsible
- Communicate directly with Fever Originals manager
- Ensuring each staff member is trained in their duties on site - whether it is validating tickets, accommodating guests to their seats, and guaranteeing all staff goes through a thorough safety measures training while representing the Fever brand
- Manage inventory needs for all concerts
- Manage any printing needs
- Manage guest lists for all events on site
- Manage the opening and closing remarks at events
- Daily reporting to Fever Originals Project Managers about the status of each event; including both the pre and post event findings and feedback
- Assist with evaluating and executing walk-throughs of potential venues
- Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas
- Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event
Required profile:
- 2+ years of experience in event management and/or a relevant degree (preferred)
- Be based in Vienna
- Native German and fluent English. Other languages are a plus
- Interest and passion for live music and organizing event
- Exceptional customer service skills
- Experience leading an on-site team
- Strong problem-solving skills
- Good ability to work in a pressured environment
- Knowledge of AV and PA systems (desirable)
Thank you for considering joining Fever. We cannot wait to learn more about you!
If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch
Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply!
If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey.
If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice
About this role
Fever is seeking an onsite Event Coordinator to manage their Candlelight Concerts series in Vienna—intimate classical music events held primarily on weekends in unique venues across the city. This is a part-time freelance role where you'll be the central point of contact during each concert, responsible for coordinating staff, musicians, and venue partners, managing logistics like guest lists and inventory, and ensuring every attendee has a seamless experience while upholding the Fever brand.
The role demands someone with at least two years of event management experience (or relevant qualification) who is based in Vienna and fluent in both German and English. You'll need strong leadership and customer service skills to train and direct your onsite team, handle real-time problem-solving under pressure, and deliver daily reports to the Fever Originals management team. Familiarity with AV and PA systems is a bonus. If you're passionate about live music, thrive in a fast-paced environment, and want hands-on involvement in a rapidly expanding entertainment platform, this could be a good fit—though note that transport costs are not reimbursed and are factored into the hourly rate.
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