Studio Coordinator
OVME Aesthetics
Salary undisclosed
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Description
Key Responsibilities
- Responsible for creating an unrivaled customer experience for all clients.
- Welcome and greet clients in a warm and friendly manner, ensuring a positive and professional first impression.
- Provide outstanding customer service by addressing client inquiries, scheduling appointments, and addressing any concerns or issues promptly and efficiently.
- Manage and coordinate the appointment booking system, ensuring accurate scheduling, and optimizing the use of Studio resources.
- Collect client information, update medical history forms, and ensure accuracy and confidentiality of client records.
- Assist clients with completing necessary forms and consent documents, explaining the purpose, and ensuring their understanding.
- Answer phone calls, respond to emails, and handle general inquiries regarding services, pricing, and operational policies.
- Maintain a clean and organized front desk area, including the reception area, waiting room, and product display areas.
- Process client payments, verify insurance information if applicable, and provide receipts or invoices as required.
- Coordinate with the clinical and administrative staff to ensure smooth workflow and efficient client care.
- Collaborate with the management team to implement and maintain office policies and procedures for efficient front desk operations.
- Manage inventory of office and administrative supplies, placing orders as needed to ensure adequate stock levels.
- Stay knowledgeable about services, treatments, and promotions to provide accurate and up-to-date information to clients.
- Handle confidential and sensitive client information with discretion and maintain strict adherence to privacy regulations.
- Assist with marketing efforts, such as distributing promotional materials and gathering client testimonials.
- Perform additional administrative tasks as assigned by the management team.
Skills, Knowledge and Expertise
- Exceptional written and verbal communication skills.
- Ability to thrive in a fast-paced, customer-service-oriented collaborative team environment.
- Social media management experience.
- Ability to function independently with minimal supervision.
- Ability to work well independently, in a team environment, and with remote employees.
- Team player mentality.
- Strong sense of ownership and urgency.
- Extremely detail oriented.
- Self-starter and passion for learning.
- Strong organizational skills and ability to multi-task in a fast-paced environment.
- Bachelor’s degree or comparable industry experience preferred.
- Medical CRM/Zenoti experience is a plus.
- Must be able to work until 9pm at least two days a week and rotational Saturdays.
Benefits
- 15 Days Paid Time Off
- 12 Paid Holidays
- Medical, Dental, and Vision coverage
- Short and Long Term Disability, AD&D, and Life Insurance 100% company-paid
- 401k Employee Contribution
- 401k Employer Match
- Employee Assistance Program (EAP) Resources
- Employee Service Allowance
- 50% Employee Retail Discount
- Friends and Family Discount
- Team Member Referral Bonus
Benefits
- 15 Days Paid Time Off 12 Paid Holidays Medical, Dental, and Vision coverage Short and Long Term Disability, AD&D, and Life Insurance 100% company-paid 401k Employee Contribution 401k Employer Match Employee Assistance Program (EAP) Resources Employee Service Allowance 50% Employee Retail Discount Friends and Family Discount Team Member Referral Bonus
About this role
OVME Aesthetics is looking for a Studio Coordinator to serve as the primary client-facing representative at their Atlanta studio. You'll manage the full client journey from arrival through checkout—greeting clients warmly, scheduling appointments, collecting intake information, processing payments, and addressing inquiries by phone and email. The role requires strong organizational skills and the ability to juggle multiple priorities simultaneously while maintaining accuracy with confidential client records and medical forms. You'll also coordinate with clinical and administrative staff to keep operations running smoothly, manage front desk inventory, and stay current on services and promotions.
This position suits someone with excellent communication skills who genuinely enjoys delivering outstanding customer service in a fast-paced environment. You should be detail-oriented, able to work independently, and comfortable taking initiative without constant supervision. Social media management experience is valued, and familiarity with medical CRM systems like Zenoti is a plus. A bachelor's degree or equivalent industry experience is preferred. Note that the role requires availability until 9pm at least twice weekly and rotating Saturday shifts.
OVME Aesthetics offers solid benefits including 15 days PTO, 12 paid holidays, medical/dental/vision coverage, disability and life insurance, a 401k with employer match, an employee assistance program, a 50% retail discount, and a referral bonus program.
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Pay for this role
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