Sr Marketing & Proposal Coordinator
Apex Companies, LLC
$75,000 - $90,000 / year
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Description
Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.
Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.
As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.
Your Responsibilities as a Senior Marketing Proposal Coordinator:
- Work independently in the Apex office in Boise, ID, or Salt Lake City, UT, in close collaboration with our nationwide Marketing & Proposals team, in pursuit of new work, with an emphasis on projects in Idaho, Utah, and Wyoming.
- Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions
- Lead proposal outline preparation and drive proposal kick-off discussions
- Develop compelling firm qualifications, proposals, and presentation materials in support of Apex’s business initiatives. Includes layout, writing, and coordination.
- Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references.
- Produce proposals in person, as needed, from Boise or Salt Lake City.
- Travel to client locations to deliver proposals, as needed.
- Support special events and trade shows, on occasion.
- Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
- Update the client relationship management (CRM) system and related databases.
- Fulfill other Marketing tasks as needed.
What we're looking for:
- Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
- Minimum of 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
- Proficiency in Adobe InDesign and Microsoft Office.
- Excellent prioritization and time management skills.
- Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
- Excellent writing and copyediting capabilities
- Strong communications skills and the ability to adapt to different communication styles
- Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
- Ability to work in person in the Apex office in Boise, ID, or Salt Lake City, UT, and travel for related Marketing tasks, such as proposal delivery, on occasion.
- Valid driver's license, safe driving history and reliable transportation.
- Sponsorship is not available for this position now or in the future.
Why you'll love working for us:
- Company-subsidized medical and dental.
- Company-paid life, short, and long-term disability.
- 401k match, tuition assistance, and more.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
- Working with the best and brightest in the industry.
- 2,000+ employee national firm with 70+ locations across the US.
#LI-AR1
Apex Title: Sr Marketing Proposal Coordinator
Req ID: 12220
We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer
TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.
Benefits
- 401(k)
- tuition reimbursement
- bonus
About this role
Apex Companies, a fast-growing AEC consulting and engineering firm, is seeking a Senior Marketing & Proposal Coordinator to support business development efforts across Idaho, Utah, and Wyoming. Based in either their Boise or Salt Lake City office, you'll work with the nationwide Marketing & Proposals team to manage the full proposal lifecycle—from tracking RFPs and leading kick-off discussions to developing qualifications materials, writing and designing proposals, and delivering them to clients. The role blends strategic coordination with hands-on execution: you'll oversee proposal outlines, maintain project materials like team resumes and client references, ensure quality through proofreading and compliance reviews, and keep the CRM system current. Occasional travel to client sites and support for trade shows and special events are part of the scope.
This position calls for at least five years of marketing experience in professional services or the AEC industry, paired with strong proficiency in Adobe InDesign and Microsoft Office. You'll need excellent writing and copyediting skills, sharp organizational abilities, and the capacity to juggle multiple deadlines in a fast-paced environment. A degree or equivalent background in communications, marketing, business, English, or journalism is expected, along with a valid driver's license and reliable transportation.
Apex offers company-subsidized medical and dental coverage, 401k matching, tuition assistance, performance-based bonuses, and opportunities for cross-training across a 2,000+ person national firm. The salary range is $75,000 to $90,000 annually. This is an in-office role with no visa sponsorship available.
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Pay for this role
$75,000 to $90,000 per year
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