Service Accounts Payable Coordinator

Hermanson Company is a standout Mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family owned sheet metal contractor to a partner led full service mechanical construction, design and maintenance provider playing a significant role in the U.S. national construction industry.

By design, Hermanson is a special place to work. Our belief is that people do business with people they like. In keeping with that belief, we strive to hire and retain highly motivated people who are professional, ethically unwavering, and unrelenting in delivering quality results. We are focused on providing a workplace where high performance individuals come together to build dedicated teams driven to accomplish great things for our customers.

People love working at Hermanson, because we all share the same Core Values:

• Clients First – Caring, win-win, value, quality and service attitude
• Family Matters - Safety, wellness, stability, enjoyment and balance
• Character Matters – Integrity, accountability, passionate, and caring
• Team - Trust, honesty, respect, reliable and inclusive
• Appreciate – Each other, our successes, and enjoy the journey
• Learn, Grow, Innovate – Challenge the status quo and always compete

The Role

The Service Accounts Payable Coordinator supports accurate and timely accounts payable processing for the Service department. This position coordinates vendor and subcontractor invoices, verifies supporting documentation and approvals, resolves discrepancies, and helps maintain complete and accurate service job records. The role works closely with vendors, technicians, service managers, billing, and accounting to support efficient invoice processing and job closeout. This role is onsite.

Key Responsibilities

• Provide positive and professional communication with vendors, subcontractors, internal customers, and other departments.
• Receive, review, and process vendor and subcontractor invoices related to service work.
• Verify invoices against purchase orders, work orders, receipts, quotes, and other supporting documentation.
• Confirm proper job, work order, cost code, and general ledger coding before submitting invoices for payment.
• Manage the Service AP inbox, ensuring invoices, questions, and requests are addressed or routed appropriately.
• Actively research and resolve pending purchase orders, incorrect purchase order numbers, and other documentation issues that may delay invoice processing or work order closeout.
• Research and resolve invoice discrepancies, duplicate billings, pricing differences, credits, and payment questions.
• Monitor vendor statements and help identify missing invoices, unapplied credits, or past-due items.
• Communicate with vendors by phone and email to resolve invoicing, payment, credit, and account discrepancies.
• Work with Service team members to resolve outstanding costs, purchase-order issues, and other items preventing older work orders from being closed.
• Assist with new vendor documentation and maintenance requests in accordance with established company processes.
• Assist the Service Purchasing department with the monthly filter order and any other related documentation or coordination
• Process authorized credit card payments and maintain the required supporting documentation.
• Follow established procedures, meet processing deadlines, and work effectively with immediate supervisory staff, including in a remote environment when needed.
• Assist with other duties and departmental projects as requested.

The salary range for this position is $58,000 to $65,000. (The compensation offered may vary depending on job-related knowledge, skills and experience).

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma and two years related experience and/or training; or equivalent combination of education and experience required.  HVAC industry experience preferred. Ability to organize and coordinate tasks.  Intermediate level knowledge of MS Office preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to apply advanced mathematical concepts and communicate interpretations to others.

OTHER SKILLS

Ability to operate a personal computer, 10 key, copy machine, and postage machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear.  The employee is frequently required to stand; walk; sit; and use hands to finger, handle, and feel.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, and color vision.

WORK ENVIRONMENT 

The noise level in the work environment is usually moderate.

Hermanson offers a comprehensive benefits package designed to support your health, financial future, and professional growth.

• Competitive pay with bonus opportunities
• Medical, prescription, dental & vision coverage with zero to low weekly premiums
• 401(k) with discretionary company match
• Generous paid time off (vacation, sick time, and paid holidays)
• Disability income protection
• Life insurance for employees and eligible dependents
• Optional added protection with critical illness and accident plans
• Career growth & development opportunities
• In-house training programs
• Certificate & tuition reimbursement
• Wellness program
• Employee Assistance Program (EAP)

This position is not eligible for employment visa sponsorship.

Hermanson Co., LLC is proud to be an Equal Opportunity Employer. Hermanson does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.