Marketing Coordinator
HFW Companies
Salary undisclosed
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Description
Marketing Coordinator
Position Summary - Location: Charleston, SC; Atlanta; GA, Asheville, NC; Charlotte, NC; Raleigh, NC; Rocky Mount, NC; Winston-Salem, NC; or St. Thomas USVI
Join our partner firm, INVISION Architecture, as a Marketing Coordinator, where you will play a key role in supporting marketing, business development, and pursuit efforts across the firm. In this position, you will coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives that help position INVISION for continued growth and success. Working closely with firm leadership and the marketing team, you will maintain critical marketing information, support CRM and content management efforts, and assist with client events and business development activities. This is an excellent opportunity for a highly organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment.
The Perks!
- Competitive salary and benefits
- Relocation assistance
- Flexible work environment with national support
- Professional development and continuing education
- A chance to live where others vacation—snorkeling, hiking, sailing, and sunsets included
Company Overview
Under the INVISION brand as an HFW Companies network, Novus Architects and INVISION Architecture officially merged effective April 8, 2026, creating a stronger national architectural platform with expanded capabilities and regional reach. This strategic partnership unites two design-driven firms known for their commitment to thoughtful design, collaborative culture, and strong client relationships.
Founded in 1992, Novus Architects has built a reputation throughout the Southeast for its innovative, solution-based approach to architecture and project delivery. With offices across North Carolina, South Carolina, Georgia, and the U.S. Virgin Islands, Novus brings deep regional expertise and a diverse portfolio spanning healthcare, education, municipal, hospitality, workplace, mixed-use, recreation, commercial, and worship projects.
Founded in 1914, INVISION Architecture is a nationally recognized planning, architecture, and interiors firm headquartered in Waterloo, Iowa. With more than a century of experience, INVISION is known for delivering human-centered design solutions across healthcare, education, civic, workplace, housing, hospitality, and sports and recreation markets.
Together, the combined organization strengthens INVISION’s national presence while expanding its footprint throughout the Southeast. Clients benefit from broader expertise, enhanced innovation, and access to a larger network of design professionals while continuing to work with the trusted teams and relationships they know. The merger also creates expanded opportunities for employee growth, collaboration, and professional development across a broader range of project types and markets.
As part of the HFW companies network, the combined firm is supported by a national platform of award-winning architecture and engineering companies focused on delivering visionary infrastructure and design solutions. HFW’s growing network includes more than 700 professionals nationwide and continues to invest in strengthening local expertise while expanding national collaboration and resources.
Essential Responsibilities:
Pursuit & Proposal Support
- Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials
- Gather and organize project data, resumes, references, and supporting pursuit content
- Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements
- Support pursuit planning and business development efforts led by firm leadership
- Assist in preparing client presentations and interview materials
Marketing Content & CRM Management
- Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications
- Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM
- Organize and maintain marketing content libraries, project visuals, and pursuit materials
- Assist with reporting and data quality initiatives to support marketing and business development efforts
Marketing & Presentation Support
- Develop and format written and visual materials for presentations and interviews
- Assist with project sheets, resumes, templates, and marketing collateral updates
- Support organization of photography, project imagery, and digital asset management
- Ensure all materials align with INVISION brand standards
Events & Marketing Coordination
- Support planning and coordination of conferences, sponsorships, client events, and community engagement activities
- Assist with event logistics, promotional materials, and branded collateral
- Support day-to-day marketing operations and administrative needs as assigned
Qualifications:
- Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field preferred
- 2–5 years of experience in marketing, communications, business development, or professional services
- A/E/C industry experience preferred but not required
- Strong writing, editing, proofreading, and verbal communication skills
- High attention to detail with strong organizational and time management abilities
- Ability to manage multiple deadlines and competing priorities in a fast-paced environment
- Proficiency in Microsoft Office Suite and Adobe InDesign required
- Experience with CRM platforms, databases, or information management systems preferred
- Familiarity with Unanet CRM, AirTable, and OpenAsset is a plus
- Self-motivated, collaborative, and eager to learn and grow within a team environment
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Benefits
- professional development
About this role
HFW Companies is seeking a Marketing Coordinator to support INVISION Architecture, a newly merged national firm combining over a century of design expertise with strong regional presence across the Southeast and beyond. You'll be the operational backbone of the marketing and business development function, managing everything from proposal coordination and CRM data to event logistics and brand asset organization. The role demands someone who can juggle multiple deadlines, maintain meticulous attention to detail, and communicate clearly across firm leadership and marketing teams.
Your day-to-day work will span proposal development and pursuit support, content management within Unanet CRM, and preparation of presentations and marketing materials that reflect INVISION's brand standards. You'll gather project data and staff information, organize digital assets, support client events, and handle the administrative coordination that keeps business development moving forward. This is fundamentally a role for someone organized and detail-oriented who writes well and thrives in collaborative, fast-paced environments.
The position is based in-office at one of eight locations—Charleston, Atlanta, Asheville, Charlotte, Raleigh, Rocky Mount, Winston-Salem, or St. Thomas—and offers competitive salary, benefits, relocation assistance, and professional development support. You'll need a bachelor's degree in marketing, communications, or a related field, plus two to five years of marketing or business development experience. Proficiency in Microsoft Office and Adobe InDesign is required; CRM and asset management platform experience is preferred.
Typical pay for this role
$60,000
Typical range: $40,000 to $80,000
This role's local market on JobMinglr
Pay for this role
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