Editorial Coordinator
Smithsonian Institution
$60,000 - $65,000 / year
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Description
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
- Complete a Probationary Period.
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
Key Responsibilities
As an integral part of the Smithsonian magazine editorial team, the editorial coordinator assists magazine staff with editorial and administrative duties, including handling contracts, invoices and payments; and researching and writing articles for print and web.
Skills, Knowledge and Expertise
- Research and write online news briefs, digital features, print sidebars, and other short-form articles, often under tight deadlines.
- Participate in brainstorming sessions for editorial packages, historic anniversaries, and other timely story opportunities.
- Generate original story ideas for all Smithsonian website content verticals.
- Produce and publish articles within the magazine’s content management system.
- Fulfill research requests for editors, including online, library, and photography-related research.
- Assist with production of magazine content for the tablet app and Apple News+, including gathering editorial feedback for the digital production team.
- Occasionally fact-check magazine articles.
- Perform other duties and special assignments, as assigned.
- Handle correspondence with authors and researchers, including drafting, issuing, and tracking contracts and invoices, and ensuring timely payment processing.
- Collaborate with editors, photo editors, designers, the Creative Director, and Accounting to manage invoice processing and payments.
- Maintain shared, searchable digital files of contributor contracts.
- Track editorial spending for features, photography, and illustrations; compile and submit monthly reconciliation reports to accounting.
- Monitor contract rights and permissions and distribute monthly rights restrictions updates to database companies.
- Manage logistics and submissions for journalism and publishing award competitions.
- Create and maintain complimentary issue distribution lists for writers, photographers, and other contributors.
- Update the Regents’ masthead for each issue of the magazine.
Benefits
Bachelor’s degree from a four-year college or university and 1-3 years of related experience, training; or equivalent combination of education and editing experience at a news gathering organization.
- Understanding of basic journalism practices and ethics
- Excellent general computer and online research skills, Mac experience preferred
- Excellent attention to detail
- Working knowledge of Microsoft Word, Excel, Docusign and other Microsoft and Adobe products
- Prior experience with K4/InDesign / InCopy is helpful
- Knowledge of grammar, spelling, punctuation and how to use library reference material
- Ability to organize information in an established style of presentation so that it is clear and concise
- Ability to interact positively with Smithsonian staff and the public
- Experience and talent working both independently and in a team-oriented environment
- Ability to be flexible during times of change, shifting priorities, demands and timelines
- Ability to react to project adjustments and alterations promptly and efficiently
- Ability to learn, understand and apply new technologies and tools
Please include a cover letter and resume. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact SICareers@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
Benefits
- Education and Experience: Bachelor’s degree from a four-year college or university and 1-3 years of related experience, training; or equivalent combination of education and editing experience at a news gathering organization. Understanding of basic journalism practices and ethics Excellent general computer and online research skills, Mac experience preferred Excellent attention to detail Working knowledge of Microsoft Word, Excel, Docusign and other Microsoft and Adobe products Prior experience with K4/InDesign / InCopy is helpful Knowledge of grammar, spelling, punctuation and how to use library reference material Ability to organize information in an established style of presentation so that it is clear and concise Ability to interact positively with Smithsonian staff and the public Experience and talent working both independently and in a team-oriented environment Ability to be flexible during times of change, shifting priorities, demands and timelines Ability to react to project adjustments and alterations promptly and efficiently Ability to learn, understand and apply new technologies and tools Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package. Any false statement in your application may result in rejection of your application and may also result in termination after employment begins. Join us in "Inspiring Generations through Knowledge and Discovery." Please include a cover letter and resume. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. Relocation expenses are not paid. The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact SICareers@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures. The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo
About this role
Smithsonian Enterprises is seeking an Editorial Coordinator to support the editorial and business operations of Smithsonian Magazine. Based in Washington, DC, you would work as part of the magazine's editorial team, handling a mix of writing, research, and administrative responsibilities. The role involves researching and writing articles for print and digital platforms under deadline pressure, generating story ideas across the magazine's website verticals, and managing the content management system. You'll also participate in editorial brainstorming and occasionally fact-check published pieces.
The administrative side is equally substantial. You would manage contributor contracts, invoices, and payments; maintain searchable digital files of contracts; track editorial spending and submit monthly reconciliation reports; and monitor contract rights and permissions across the organization. You'll also handle logistics for award competitions, maintain contributor distribution lists, and coordinate with editors, designers, photo editors, and accounting staff to keep operations running smoothly.
This position suits someone with a bachelor's degree and one to three years of journalism or publishing experience who is comfortable moving between independent writing work and collaborative team projects. You'll need strong attention to detail, solid skills in Microsoft Office and Adobe products, and familiarity with content management systems. Mac experience and prior work with InDesign or InCopy are helpful. The role is full-time, in-office, with a salary of $60,000–$65,000 and benefits including health insurance, retirement options, and transit benefits as part of the Smithsonian's trust fund employment program.
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