Workplace & Events Coordinator
Global Relay
$70,000 - $80,000 / year
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Description
Who we are:
For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.
We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
Your role
We are looking for a highly organized and proactive Workplace & Events Coordinator to support the effective operation of our New York office. Reporting to the Manager, Workplace & Office Operations, you will coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows.
Your responsibilities
- Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
- Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
- Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination.
- Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
- Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
- Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately.
- Perform administrative duties through Outlook using scheduling assist.
About you
- 2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment.
- Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
- Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
- Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
- Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office.
- Flexible with shift start and end time
Compensation:
Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.
The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching.
For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team!
What you can expect:
At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
Benefits
- Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
- Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
- Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination.
- Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
- Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
- Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately.
- Perform administrative duties through Outlook using scheduling assist.
- 2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment.
- Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
- Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
- Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
- Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office.
- Flexible with shift start and end time
About this role
Global Relay's New York office is seeking someone to manage the day-to-day logistics that keep a growing workplace running smoothly. You'd handle everything from coordinating with building management and vendors on facilities needs, to organizing meetings, events, and visitor logistics, to maintaining calendars and documentation across multiple workstreams. This is a hands-on role where you'll work across HR, IT, Finance, Security, and other teams to anticipate problems, manage changing priorities, and keep operations moving as the office expands.
The ideal candidate has 2–4 years in workplace operations, office coordination, events, or a similar corporate environment, with strong organizational skills and the judgment to handle competing demands. You'll need proficiency in Microsoft Office, clear communication with everyone from employees to senior leaders to external vendors, and a practical, solutions-oriented mindset. The role is based in-office in New York and offers flexible start and end times within the workday.
Global Relay offers a base salary of $70,000–$80,000, plus comprehensive benefits including health coverage, disability insurance, vacation that increases with tenure, paid sick days, parental leave, commuter benefits, bonuses, and 401(k) matching. The New York office also provides a subsidized meal program. The company emphasizes career development, mentoring, and a collaborative culture across diverse teams.
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Pay for this role
$70,000 to $80,000 per year
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