(739) Executive Administrative Support Professional
Arlo Solutions LLC
Salary undisclosed
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Description
Company Summary
Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.
Position Description:
Arlo Solutions provides Executive Administrative, Administrative, and Project Management Support Services to the U.S. Department of Health and Human Services (HHS), Assistant Secretary for Financial Resources (ASFR), Office of Acquisitions (OA). The work supports three Senior Executives with calendaring, correspondence, meeting coordination, and travel logistics, while also providing SharePoint site management, procurement package tracking, and administrative support for 5–8 OA meetings and conferences monthly.
Location: (Onsite) Washington, D.C.
Responsibilities and/or Success Factors:
Calendaring & Meeting Organization:
- Maintain calendars for 3 Senior Executives
- Monitor communications to make scheduling determinations; schedule/coordinate meetings including virtual platforms;
- Hold weekly calendaring check-ins with executives
Administrative Support:
- Prepare, format, and edit correspondence, reports, memos, letters, and presentations
- Maintain staff directories and org charts; review correspondence for signature-readiness
On-Site Executive Support:
- Printing, copying, assembling briefing books and meeting folders
- Conference room coordination
- Ensure materials are ready in advance of engagements
Meeting Support:
- Support 5–8 monthly OA meetings/conferences
- Accurate notetaking; distribute summary notes/action items within 3 days (short meetings) or 5 days (longer strategic sessions)
Requisition Package Processing:
- Gather, track, and route OA procurement/purchase packages SharePoint POC
- Serve as focal point for OA/ASFR SharePoint site, including content uploads/migration
Executive Travel Coordination:
- End-to-end travel support via Concur (authorizations, vouchers, itineraries, discrepancy resolution)
Event Support:
- Planning, logistics, and on-site/virtual support for summits, all-hands meetings, leadership forums, Industry Day events, and conferences (up to 2 HHS conferences/year)
Minimum Qualifications Including Certificates:
- College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience
- Prior experience supporting Executive-level personnel is required
- Ability to work well with all levels of management and staff Ability to handle confidential and time-sensitive material
- Must be legally eligible to work in the United States English-speaking, with skills necessary to meet government requirements
Desired Qualifications:
- Position may occasionally require travel between Washington, DC and Rockville, MD to support Department-wide events (advance notice provided)
AAP Statement
We are proud to be an Affirmative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.
About this role
Arlo Solutions is hiring an Executive Administrative Support Professional to work directly with senior leadership at the HHS Office of Acquisitions in Washington, D.C. This is a full-time, in-office role supporting three executives across a range of high-level administrative functions. You would manage their calendars, coordinate meetings and travel logistics, prepare executive correspondence and briefing materials, and serve as the primary point of contact for the office's SharePoint site. The role also involves supporting five to eight departmental meetings and conferences each month, taking detailed notes, tracking procurement packages, and coordinating event logistics for summits and leadership forums.
The position requires a college degree plus four years of related administrative experience (or high school diploma with eight years of experience), with demonstrated success supporting executive-level personnel. You'll need strong organizational skills, the ability to handle confidential and time-sensitive information, and comfort working across all levels of management. Proficiency with scheduling platforms, travel management systems like Concur, and SharePoint is essential. Occasional travel to Rockville, Maryland for department-wide events may be required with advance notice.
This role suits someone who thrives in a fast-paced government consulting environment and takes pride in enabling executives to operate effectively. You should be detail-oriented, proactive in anticipating needs, and comfortable managing multiple priorities and stakeholders simultaneously.
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Pay for this role
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