Fleet Operations Support
EquipmentShare
Salary undisclosed
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Description
EquipmentShare is Hiring a Fleet Operations Support Specialist
EquipmentShare is searching for a Fleet Operations Support Specialist for our corporate office in Columbia, MO, to support our team as the department continues to grow.
The Fleet Operations Support Specialist will be a point of contact for the sales teams regarding Used and Retail fleet sales support, availability and deal closing processes support.
Primary Responsibilities
- Facilitate the support functions to quote, invoice and close the sales loop for used and retail fleet sales.
- Maintain frequent communication with the TAM’s as well as national sales teams, respond to inquiries on equipment inventory, availability and prepare documents for closing of sales.
- Facilitate and assist the sales teams with Rent Purchase Option (RPO) support
- Generate quotes at the request of the sales teams
- Assist Sales teams and managers with the sales process including invoice support,margin calculations, and equipment payoff as needed
- Utilize the system as stated in SOP’s in order to maintain accurate information and history of all transactions
- Maintain, review and update various reports based in the ES looker system as assigned
- Work in harmony with all internal and external teams to facilitate the sales support process as quickly and accurately as possible
- Work in and respond as needed to the team managed inbox that fields various inquiries related to the sale of new and used equipment.
- Respond in a way that meets or exceeds team goals in order to facilitate sales in all US markets
- Communicate and prepare documents for large fleet sales
- Prepare and update operational procedure documents to be kept as a living document
- Coordinate process for large sales of equipment to include but not limited to make ready ordered and logistic coordination for pick up and delivery
- Other responsibilities as assigned by management
Why We’re a Better Place to Work
Competitive salary.
Medical, Dental and Vision coverage for full-time employees.
401(k) and company match.
Generous paid time off (PTO) plus company paid holidays.
Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).
State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.
Seasonal and year round wellness challenges.
Company sponsored events (annual family gatherings, happy hours and more).
Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year.
Opportunities for career and professional development with conferences, events, seminars and continued education.
About You
Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change.
Skills & Qualifications
- Broad experience in the construction industry, specifically around various types of construction equipment, preferred but not required
- Computer skills using Google Sheets, Google Docs, and/or Microsoft Office
- Ability to identify opportunities for process improvement, and system enhancements where possible.
- Excellent communication, time management and organizational skills
- Must have the ability to work in a team environment w/ the ability to train & cross train team members.
- Self starter with the ability to work independently
- Fundamental financial acumen focusing on pricing, costs data, rental agreements, andRPO calculations
- Ability to multi-task across multiple systems, documents while maintaining a high level of attention to detail
- High School diploma or equivalent
● Prior Sales experience a plus
● Past experience in construction, preferred but not required
Physical Requirements:
- Must be able to sit and stand for long periods of time.
- Must be able to use a computer for long periods of time.
EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity
employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation,
protected veteran status, disability, age, or other legally protected status.
About this role
EquipmentShare's Fleet Operations Support Specialist role serves as the operational backbone for used and retail fleet sales across the company's US markets. You would manage the quote-to-close process, coordinate between sales teams and internal departments, handle inventory inquiries, and prepare documentation for deal completion. The work spans multiple systems and requires attention to detail—generating quotes, calculating margins, processing invoices, coordinating logistics for large fleet orders, and maintaining accurate transaction records in the company's reporting systems.
This position suits someone with strong organizational skills, financial literacy around pricing and rental agreements, and the ability to juggle competing priorities across email, spreadsheets, and internal tools. Prior sales experience or familiarity with construction equipment is a plus, though not required; what matters more is your comfort with Google Workspace and Microsoft Office, your ability to spot process improvements, and your capacity to communicate clearly with both internal teams and external contacts. You'll need to be self-directed, collaborative, and capable of handling long stretches at a desk.
Note: This listing shows a location mismatch—the title lists Wyoming but the description specifies Columbia, MO. The role is listed as volunteer, which is unusual for a specialist position; you may want to clarify employment terms before applying.
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Pay for this role
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