Client Finance Coordinator (Manila)
Code and Theory
Salary undisclosed
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Description
Our Client Finance Group ensures accurate, timely, and efficient client billing and financial operations that support both our clients and internal teams. As a Client Finance Coordinator, you will play a key role in overseeing client billing processes, tracking project expenses, and partnering with producers and finance leadership to uphold financial accuracy across campaigns and projects. From coordinating billing activities and reviewing vendor invoices to maintaining detailed financial records, you will help drive transparency, accountability, and seamless financial management across all client-facing initiatives.
WHAT YOU'LL DO
- Track client contracts and complete client billing in a timely manner
- Confirm billing requirements and approve invoices for delivery
- Review billing schedule and project status with the director of finance and financial operations manager
- Track project T&E expenses and bill back to clients. Report to producers on status of overall spend vs budget
- Collaborate with producers (project managers) and manage large production OOP budgets for campaigns and other projects
- Review vendor invoices with producers and submit to AP for payment processing
- Support producers by providing status reports of client billing, payment and other financial snapshot
- Use an internal production management tool, Grail for project status
- Manage all financial information by job in accounting system, Maconomy
WHAT YOU'LL NEED
- Ability to self-motivate
- Ability to work well within a team
- Strong communication skills, both oral and written
- An eye for organization of large amounts of data and details
- Ability to multi-task and manage multiple projects simultaneously
- Natural curiosity and a flexible attitude in a shifting environment
- Advanced Excel capabilities, proficiency in MS Word, PowerPoint, Google Docs, Keynote. Mac environment
ABOUT US
Born in 2001, Code and Theory is a digital-first creative agency that sits at the center of creativity and technology. We pride ourselves on not only solving consumer and business problems, but also helping to establish new capabilities for our clients. With a global client roster of Fortune 100s and start-ups alike, we crave the hardest problems to solve. We have teams distributed across North America, South America, Europe, and Asia. The Code and Theory global network of agencies is growing and includes Kettle, Instrument, Left Field Labs, Create Group, Current, and TrueLogic.
Striving never to be pigeonholed, we work across every major category: from tech to CPG, financial services to travel & hospitality, government and education to media and publishing. We value the collaboration with our client partners, including but not limited to Adidas, Amazon, Con Edison, Diageo, EY, J.P. Morgan Chase, Lenovo, Marriott, Mars, Microsoft, Thomson Reuters, and TikTok.
The Code and Theory network is comprised of nearly 2,000 people with 50% engineers and 50% creative talent. We’re always on the lookout for smart, driven, and forward-thinking people to join our team.
About this role
Code and Theory's Client Finance Coordinator role centers on managing the financial operations that keep client projects running smoothly. You'll own client billing workflows from contract tracking through invoice approval, monitor project expenses against budgets, and serve as the financial liaison between producers and the finance leadership team. The work involves reconciling vendor invoices, maintaining accurate records across multiple systems (Maconomy and Grail), and delivering regular spend reports that help producers stay on track. It's a detail-oriented position that requires you to juggle multiple campaigns simultaneously while keeping all stakeholders aligned on financial status.
Success in this role demands strong organizational skills, advanced Excel proficiency, and the ability to communicate clearly with both creative and finance teams. You'll need to be self-directed, adaptable to shifting priorities, and comfortable working with large datasets and production budgets. The position is based in Manila and requires in-office presence.
This is a good fit if you're someone who thrives on accuracy and process, enjoys supporting cross-functional teams, and wants to understand how financial operations enable creative work at scale. Code and Theory works with major brands across multiple industries, so you'd be supporting diverse, high-stakes projects from day one.
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Code and Theory Hires Harsh Kapadia to Bring Creative Closer to Business, ADWEEK
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