Equipment Coordinator
Preload
Salary undisclosed
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Description
We are seeking a highly organized and detail-oriented Asset Coordinator to join our growing team. In this role, you will be responsible for organizing, tracking, maintaining, and distributing assets to our field crews. Pay is in the $26/hr to $30/hr range. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment.
RESPONSIBILITIES:
- Asset Management & Tracking: Maintain accurate, up-to-date records of all equipment.
- Organization: Work with other locations to ensure accurate equipment transfers from site to site and shop to site.
- Cross-Functional Support: Collaborate with Superintendents to understand their asset needs and ensure timely delivery.
- Auditing & Reporting: Conduct regular audits and physical inventories, reporting findings and asset metrics to leadership.
- Vendor Relationships: Manage relationships with external vendors for procurement, service, and, when applicable, rental equipment.
- Perform inventory checks on heavy assets monthly to turn into the equipment manager.
- Maintain inventory of all warehouse items for parts, fittings, and equipment.
- Create non-technical proposals for project managers.
- Work with Yards to make sure everything is sent out on projects and everything gets checked in.
- Reorder stock to keep the shelves stocked as needed.
- Assess equipment maintenance needs to be completed based on inventory.
- Prioritize equipment repairs as needed.
- Use the Mob/Demob spreadsheet for rental charge outs.
- Help the team as needed in duties outside of our own from time to time.
- Be able to operate a forklift.
QUALIFICATIONS:
- Experience: 2-4 years of experience in asset management, inventory control, or production coordination.
- Technical Skills: Proficiency in Microsoft Office Suite (advanced Excel skills preferred) and experience with [Asset Management software / DAM systems / ERP systems].
- Education: logistics or a related field or experience is preferred.
- Attention to Detail: Proven capability to handle high-volume, detailed tasks with a 95% or better accuracy rate.
- Communication: Excellent written and verbal communication skills for coordinating with internal teams and external vendors.
PREFERRED SKILLS:
- Experience with Microsoft Excel and Word
WHAT WE OFFER:
- Competitive salary.
- Comprehensive benefits package (Medical, Dental, Vision).
- 401(k) retirement plan with company match.
- Paid Time Off (PTO) and holidays.
Preload is an Affirmative Action, Equal Opportunity Employer – Minorities/Female/Disabled/Veterans committed to the principle of Diversity and is particularly interested in receiving applications from a broad spectrum of professionals for each open opportunity. Preload encourages minorities, females, protected veterans, individuals with disabilities, and other members of protected classes to apply for positions.
Benefits
- Competitive salary.
- Comprehensive benefits package (Medical, Dental, Vision).
- 401(k) retirement plan with company match.
- Paid Time Off (PTO) and holidays.
About this role
Preload's Equipment Coordinator role in Louisville centers on managing the lifecycle of assets for field crews—from tracking and organizing equipment across multiple locations to conducting audits, coordinating repairs, and handling vendor relationships. You'll maintain detailed inventory records, work with superintendents to meet their equipment needs, and ensure timely mobilization and demobilization of assets for projects. The position also involves warehouse management, reordering stock, assessing maintenance requirements, and operating a forklift as needed.
This role suits someone with two to four years in asset management, inventory control, or production coordination who combines organizational precision with practical problem-solving. You'll need strong Excel skills, familiarity with asset management software, and the ability to maintain 95% accuracy while juggling multiple priorities in a fast-paced environment. Clear communication with both internal teams and external vendors is essential, as is the flexibility to support other departments when needed.
Preload offers competitive pay in the $26–$30 hourly range, medical, dental, and vision coverage, a 401(k) with company match, and paid time off. The position is based in-office in Louisville, Kentucky.
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