Office Services & Copy Center Assistant
Gibson Dunn
Salary undisclosed
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Description
Summary:
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.
Based in the London office, the Office Services & Copy Centre Assistant will work with Lawyers and Staff in the London office, other GD&C management and administrative staff, external contractors and suppliers.
Responsibilities include:
- Working in the capacity of a firm representative. Reporting all relevant information and observations made whilst in the course of carrying out duties. Projecting a professional image of the firm both internally and externally.
- Providing copy center and office services assistance to the Partnership and its staff in the London office.
- Assisting the Office Services Supervisor with copying, scanning and printing requirements from any of the GDC offices worldwide.
- Providing an internal collection and delivery service to the London office.
- Booking and arranging courier services for Lawyers and Staff.
- Collection of recycling and confidential waste from the copy centers and that the copying devices are fully operational and ready for use.
- Proactively report premises related issues to the FOSM.
- Meet and escort contractors around the office on an ad hoc basis.
- Assist lawyers with ad hoc tasks when required.
- Any other ad hoc duties as required and directed by the FOSM, including occasional room moves.
Qualifications:
- Ability to work on own initiative as well as be part of a busy and fast paced team also ability to think clearly and logically in an emergency and remain calm under pressure.
- Ability to undertake multiple tasks and prioritise accordingly
- Excellent customer service levels.
- Strong communication skills; ability to communicate with people at all levels and good attention to detail essential.
- Customer focussed and professional demeanour.
- Good interpersonal and team skills.
- Flexibility with hours of work. (8:00 - 19:00 Monday to Friday on a 40 hours shift basis)
Experience:
- MS Office 365 - including Word, PowerPoint, Outlook and Excel.
Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.
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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.
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Notice to Recruitment Agencies: Gibson Dunn does not accept unsolicited resumes from recruitment agencies, headhunters, or vendors. Resumes sent to any Gibson Dunn employee or attorney, or submitted by an agency through the direct candidate application portal will not establish agency ownership of the candidate and Gibson Dunn will not be expected to honor an agency’s terms or pay any related fees. When a role is open for agency submissions, Gibson Dunn will notify our current agency partners and make the position available through our Agency Portal in Greenhouse. Only agencies that have been given portal access are authorized to submit candidates for consideration. Agencies without a current agreement that wish to be considered for future opportunities may contact staffrecruiting@gibsondunn.com. Please do not send resumes to this address.
About this role
Supporting the London office of a global law firm, this role sits at the intersection of facilities management and administrative assistance. You'll manage the copy center and office services operations—handling copying, scanning, printing, and courier arrangements for lawyers and staff across Gibson Dunn's offices worldwide. Beyond the copy center, the position involves internal mail delivery, waste collection, contractor coordination, and ad hoc support to lawyers when needed, all while maintaining the professional standards expected in a high-stakes legal environment.
The ideal candidate works independently and thrives in a fast-paced setting, balancing multiple priorities without losing sight of detail or composure under pressure. You'll need strong communication skills to interact with people at every level of the firm, excellent customer service instincts, and proficiency in MS Office 365. The role requires flexibility—hours run 8:00 to 19:00 Monday to Friday on a full-time basis—and a willingness to handle whatever ad hoc tasks arise, from room moves to escorting contractors. This is a position for someone who takes initiative, thinks clearly in emergencies, and takes pride in representing the firm professionally both internally and externally.
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Gibson Dunn Set to Hire Weil London's Near 40-Strong Funds Team, Law.com
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Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Office Services & Copy Center Assistant postings in London, and analyze any offer before you accept it.
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