Fuel Card Administrator
Equipmentsharecom
Salary undisclosed
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Description
Build the Future with Us — EquipmentShare is Hiring a Fuel Card Administrator
At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.
We’re hiring a Fuel Card Administrator at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction.
As a Fuel Card Administrator you will be responsible for supporting the markets with issuing fuel cards for company vehicles, managing onboarding new employees in the fuel card system, and auditing multiple fuel card reports to ensure compliance within the company. You will be at the Corporate headquarters and work closely with employees in the field as well as other departments located at the Corporate Office.
Primary Responsibilities
- Respond to electronic and telephonic inquiries.
- Generate Driver IDs/PINs for eligible employees who have completed the Driver Qualification file.
- Monitor daily reports to identify and resolve fuel card transaction declines.
- Process reports of potentially suspicious charges received from Impac.
Why EquipmentShare?
Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.
We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.
Perks & Benefits
- Competitive compensation
- Full medical, dental, and vision coverage for full-time employees
- Generous PTO + paid holidays
- 401(k) + company match
- Gym membership stipend + wellness programs (earn PTO and prizes!)
- Company events and quarterly team activities
- 16 hours of paid volunteer time per year — give back to the community you call home
- Career advancement, leadership training, and professional development opportunities
About You
You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.
We’re looking for people who:
- See challenges as opportunities
- Embrace change and continuous improvement
- Bring energy, effort, and optimism every day
Skills & Qualifications
- Collaborate with the credit card team to identify and engage with employees who frequently utilize credit cards for fuel purchases.
- Verify employees with an active Driver ID have completed the correct policies.
A Workplace For All
At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.
We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.
EquipmentShare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.
Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.
Benefits
- health insurance
- vision insurance
- 401(k)
- paid time off
- professional development
About this role
EquipmentShare is looking for a Fuel Card Administrator to join their Columbia, MO headquarters on a volunteer basis. In this role, you'll manage the fuel card program by issuing cards to eligible employees, onboarding new users into the system, and monitoring transaction reports for compliance and fraud. You'll handle inquiries from both field employees and office staff, generate driver credentials, investigate declined transactions, and flag suspicious charges flagged by the company's payment processor.
This position suits someone detail-oriented who can juggle multiple administrative tasks and communicate effectively across departments. You'll need to verify employee eligibility, ensure policy compliance, and work with the credit card team to identify patterns in fuel purchasing. The role is based in-office at corporate headquarters, so you'll interact regularly with colleagues across different functions while supporting the broader field operations.
EquipmentShare emphasizes a mission-driven culture and positions itself as a technology-forward company transforming the construction industry. The volunteer arrangement means you'll contribute your time as part of the team's community-focused ethos, with the company offering 16 hours of paid volunteer time annually for all employees.
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Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Fuel Card Administrator postings in Columbia MO (Headquarters), and analyze any offer before you accept it.
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