Executive Assistant
MedElite Group
$75,000 - $80,000 / year
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Description
Executive Assistant
About MedElite
Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.
Position Summary:
We are seeking a detail-oriented and proactive Executive Assistant to support our healthcare leadership team. This role is open to candidates based in Florida or New York. This role is ideal for someone with 3 - 5 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks.
Key Responsibilities:
● Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations
● Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups
● Track action items and deadlines from meetings to ensure follow-through and accountability
● Support preparation of meeting materials and presentations
● Maintain organized filing systems for sensitive documents and correspondence
● Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders
● Serve as a liaison between departments and providers to streamline coordination and communication
● Provide general administrative support, including data entry, document management, and special projects
Qualifications:
● 3 - 5 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)
● Exceptional organizational skills and attention to detail
● Strong time management skills with the ability to handle multiple priorities and meet deadlines
● Proficient in Google Workspace and/or Microsoft Office Suite (especially Google Calendar, Docs/Word, Sheets/Excel)
● Excellent written and verbal communication skills
● Discretion and professionalism in handling confidential information
● Self-starter with a positive attitude and a strong sense of follow-through
Preferred Qualifications:
● Prior experience supporting executive leadership
● Familiarity with EMR systems and HIPAA compliance
● Experience using project management or task-tracking tools (e.g., Asana,etc.)
Benefits
- Health
- Dental
- Vision
- Company-Sponsored Life Insurance
- 401K
- Short and Long-term Disability
- Paid Time Off
- Commuter Benefits
Why Work with Us?
- Make a meaningful impact in the nursing home community
- Work in a collaborative, mission-driven environment
- Enjoy work-life balance
- Ideal for individuals eager to start or expand their knowledge in human resources or office management.
Equal Opportunity Employer
MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.
Ready to Make a Difference?
Apply today and help us deliver compassionate, personalized care where it matters most.
#INDL
Benefits
- Health
- Dental
- Vision
- Company-Sponsored Life Insurance
- 401K
- Short and Long-term Disability
- Paid Time Off
- Commuter Benefits
- Make a meaningful impact in the nursing home community
- Work in a collaborative, mission-driven environment
- Enjoy work-life balance
- Ideal for individuals eager to start or expand their knowledge in human resources or office management.
About this role
MedElite Group, a healthcare organization focused on improving care in skilled nursing and long-term care facilities, is looking for an Executive Assistant to support its leadership team from either the Hollywood, Florida or Brooklyn, New York office. You'd be the operational backbone for executives and the Chief of Staff, managing their calendars, coordinating meetings with internal staff and external providers, and ensuring action items get tracked and completed. The work spans typical administrative duties—scheduling, document management, email drafting, and data entry—alongside cross-departmental liaison work that requires discretion when handling sensitive healthcare information.
The ideal candidate has three to five years of administrative or coordinator experience, ideally in a healthcare setting, with strong organizational skills and proficiency in Google Workspace or Microsoft Office. You'll need to juggle multiple priorities, meet tight deadlines, and demonstrate the kind of follow-through that keeps a busy leadership operation running smoothly. Prior experience supporting executives and familiarity with EMR systems or project management tools like Asana would strengthen your candidacy, though they're not required.
The role offers a competitive salary of $75,000 to $80,000 annually, along with health, dental, and vision coverage, a 401K, paid time off, and commuter benefits. This position suits someone looking to build or deepen expertise in office management or administrative operations within a mission-driven healthcare environment.
Typical pay for this role
$60,000
Typical range: $40,000 to $100,000
This role's local market on JobMinglr
Pay for this role
$75,000 to $80,000 per year
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