Administrative Assistant - Commercial
Caddell Construction
Salary undisclosed
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Description
Job Title – Administrative Assistant
Location – Jacksonville, FL on-site
Rewards of Working at Caddell – Paid vacations, company-paid holidays, company-funded medical insurance. Company joint funding of dental and vision insurance, life and disability plans to full-time employees, 401k match, gym membership reimbursement, and use of company condominiums.
What You Will Do
· Provides assistance to Operations managers in the purchasing, selling, maintenance, and transfer of company vehicles.
· Administers the issuance and tracking of fuel cards, and the logging of vehicle registration and insurance records.
· Creates financial folders and files reclassifications.
· Produces Small Business Reports, including the 294/295 reports.
· Serves as the backup to the Contract-Insurance Supervisor as needed by reviewing contracts and contract documents (bonds, certs, etc.,) for execution and logging in CMiC.
· Reviews and logs Change Orders in CMIC.
· Formalizes and process PCI’s, Mod’s, PO’s & MR’s, etc. Formalizes contracts, copies contracts, letters, etc.
· Schedules the Operations Conference Room and Break Room.
· Logs departmental travel and vacation on the Corporate Travel-Vacation Calendar.
· Performs general administrative support including scanning, coping and filing as needed.
· Works on special projects for domestic department and performs additional duties per supervisor’s direction.
· Working Conditions – Office setting, no travel required, full time. Some light lifting may be required (50lbs), walking, standing, sitting,
keyboarding, writing and reading.
· Reporting Structure – Corporate QA/QC Director
What We Expect
Education / Experience - Minimum high school diploma/GED and two years’ experience with administrative/clerical tasks required.
Knowledge, Skills, and Abilities – Excellent written and verbal communication and grammar skills, strong organizational skills. Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access. Demonstrated ability to manage multiple conflicting priorities.
Your career matters at Caddell, where there is a strong emphasis on the growth and development of every employee! We’re large enough to take on the most complex construction projects, but we know the contribution of each individual is the key to our success.
Caddell Construction is an Equal Opportunity Employer and prohibits discrimination against veterans, individuals with disabilities, and other protected classes under applicable laws and regulations.
Benefits
- health insurance
- vision insurance
- 401(k)
About this role
At Caddell Construction's Jacksonville office, this role supports the Operations team across vehicle management, financial documentation, and contract administration. You'll handle fleet-related tasks like fuel card tracking and vehicle registration records, prepare financial reports including Small Business documentation, and assist with contract review and change order logging in CMiC. The position also involves general administrative work—scheduling conference rooms, managing departmental calendars, processing purchase orders and modifications, and handling document preparation and filing.
The role calls for someone with at least two years of administrative or clerical experience and a high school diploma or GED. You'll need strong written and verbal communication skills, proficiency across the Microsoft Office suite, and the ability to juggle multiple priorities in an office-based setting. This is a full-time, in-office position reporting to the Corporate QA/QC Director.
Caddell offers a solid benefits package including paid vacation and holidays, company-funded medical insurance with joint dental and vision coverage, life and disability plans, 401k matching, gym reimbursement, and access to company condominiums. If you're organized, detail-oriented, and comfortable with document management and financial administration in a construction environment, this could be a good fit.
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Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Administrative Assistant - Commercial postings in Jacksonville, and analyze any offer before you accept it.
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