Junior Detail Program Specialist
XLA
Salary undisclosed
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Description
XLA is seeking a Junior Detail Program Specialist for an onsite position with a federal organization in Washington, D.C.
Salary: $70,000
Position Summary
The Junior Detail Program Specialist supports a program that places employees on temporary assignments (details) at offices nationwide. The Specialist prepares detail agreements, coordinates travel and reimbursements, reconciles payroll and financial data, and keeps program records accurate. Reporting to the team lead, the Specialist handles an assigned portfolio of detailees and is a point of contact for detailees and partner offices.
Duties and Responsibilities
- Draft detail agreements and amendments, route them for approval, and distribute fully executed copies to all parties.
- Prepare monthly travel authorizations and expense reimbursement requests for assigned detailees on extended assignments, following applicable travel policies.
- Meet with incoming detailees to explain allowable expenses, reimbursement procedures, and program requirements.
- Analyze biweekly payroll and financial reports, identify discrepancies, and recommend corrective action to the team lead.
- Coordinate with partner offices to resolve approved payroll corrections, track each correction, and follow up until it is closed.
- Maintain the detailee roster with assignment dates, office locations, travel status, and funding information, keeping it accurate for leadership reporting.
- Prepare cost comparison analyses for long-term assignments to support travel and relocation decisions.
- Compile and distribute weekly status reports on reimbursable agreements to the appropriate teams.
- Complete assigned portions of the open obligations certification report by verifying and documenting the status of outstanding travel authorizations and vouchers.
- Prepare expenditure reports on travel, salary, and other program costs for management.
- Manage the shared team mailbox on assigned days, resolving inquiries directly or routing them to the appropriate team member.
- Coordinate the posting of detail announcements and recruitment notices on the internal website with IT until they are published.
- Perform other related duties as assigned in support of the program and the team’s mission.
EEO Statement
XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere.
We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.
We are proud to be an EEO/VETERAN EMPLOYER.
All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category
Benefits
- professional development
About this role
Supporting a federal employee detail program, this temporary role places you at the operational center of coordinating temporary assignments across the country. You'll manage the full lifecycle of employee details—from drafting agreements and processing travel authorizations to reconciling payroll data and maintaining accurate records. The position requires attention to detail and strong organizational skills, as you'll serve as the primary contact for detailees and partner offices while handling an assigned portfolio of cases.
The work spans both administrative and analytical tasks. You'll prepare monthly reimbursement requests, analyze financial reports to flag discrepancies, coordinate payroll corrections with other offices, and compile cost analyses and expenditure reports for leadership. You'll also manage routine operational duties like updating the detailee roster, responding to shared mailbox inquiries, and coordinating recruitment postings with IT. Reporting to the team lead, you'll need to balance multiple priorities and communicate clearly with both internal teams and external stakeholders.
This role suits someone with solid administrative experience who can manage details methodically, work comfortably with financial and payroll data, and handle coordination across multiple offices. Based in Washington, D.C. and onsite, the position offers a structured entry point into federal program operations at a $70,000 salary.
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Pay for this role
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