Administrative Assistant Position with a Fast-Paced Firm

Stonefield Engineering and Design

Salary undisclosed

New York, NYFull-timeOn-siteIntermediate

Need a reasonable accommodation to apply or interview? Contact us.

JobMinglr uses automated technology to recommend jobs based on profile information and job preferences. Match Score does not determine eligibility for a position, prevent a user from viewing or applying to a job, or make hiring decisions on behalf of an employer.

Description

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is recruiting an engineering administrative assistant. Stonefield is a growing company that seeks employees with enthusiasm and passion for the Stonefield mission: to provide unparalleled service and responsiveness to our clients. Candidates should be willing to work in a fast-paced, challenging and rewarding team environment.

Key Responsibilities

Serve as a key point of contact for clients, review agencies and subcontractors in a professional, courteous and helpful manner.
Welcome/receive visitors, recruits, and clients upon arrival at the office.
Work collaboratively and cooperatively with various team members.
Maintain office efficiency and manage office equipment/supplies required to enhance productivity.
Prepare/draft a wide variety of correspondence and reports including memos/letters, technical documents, dictations, and other forms of correspondence.
Receive and file incoming letters, documents and e-mail correspondence.
Assist with billing administration and human resource tasks.
In addition, provide a wide range of administrative support services including but not limited to schedule/coordinate meetings, research, techniques to improve efficiency, organize office resources, file preparation/organization, and management of various spreadsheets, documents, and reports.

Skills, Knowledge and Expertise

Bachelor's degree preferred; 1-3 years of administrative experience preferred. Excellent computer skills including Microsoft Word, Microsoft Outlook, Excel, and PowerPoint, and electronic communications tools; organizational skills required; proven problem solving and interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy; attention to detail; proven ability to work with multiple deadlines and multiple priorities required; ability to work across a variety of projects and with diverse client types; flexibility, adaptability and ability to work in a changing environment required. Overtime evening work related to special events and submission deadlines would be required.

Benefits

At Stonefield, we believe that our people are our greatest asset. That’s why we’ve built a comprehensive benefits package designed to support your health, well-being, financial future, and overall happiness—both inside and outside of work.

Health & Wellness

Robust Health Plans: Comprehensive medical, dental, and vision coverage options to fit your needs.
Wellness Program: Resources and support to help you prioritize your mental, physical, and emotional health.
Fitness Membership: Company-sponsored fitness memberships to keep you active and energized.
Pet Insurance: Options to keep your furry family members protected.

Financial Growth

401(k) & Roth Retirement Plans: Save for your future with pre-tax and post-tax options.
Company Match: Stonefield contributes alongside you to grow your retirement savings faster.
Generous Referral Bonus Program: Earn big when you help us grow our team with talented people.

Time Off & Events

Generous PTO Policy: Ample paid time off so you can rest, recharge, and enjoy life outside of work.
Paid Company Events: From ski trips to summer parties, holiday celebrations, and more—we value time spent together as a team.

And More

We’re always looking for ways to expand and enhance our benefits, ensuring Stonefield remains a place where people can thrive personally and professionally.

Benefits

At Stonefield, we believe that our people are our greatest asset. That’s why we’ve built a comprehensive benefits package designed to support your health, well-being, financial future, and overall happiness—both inside and outside of work. Health & Wellness Robust Health Plans: Comprehensive medical, dental, and vision coverage options to fit your needs. Wellness Program: Resources and support to help you prioritize your mental, physical, and emotional health. Fitness Membership: Company-sponsored fitness memberships to keep you active and energized. Pet Insurance: Options to keep your furry family members protected. Financial Growth 401(k) & Roth Retirement Plans: Save for your future with pre-tax and post-tax options. Company Match: Stonefield contributes alongside you to grow your retirement savings faster. Generous Referral Bonus Program: Earn big when you help us grow our team with talented people. Time Off & Events Generous PTO Policy: Ample paid time off so you can rest, recharge, and enjoy life outside of work. Paid Company Events: From ski trips to summer parties, holiday celebrations, and more—we value time spent together as a team. And More We’re always looking for ways to expand and enhance our benefits, ensuring Stonefield remains a place where people can thrive personally and professionally.

About this role

At Stonefield Engineering and Design, this administrative assistant role serves as the operational backbone for a growing professional services firm. You'd be the first point of contact for clients, review agencies, and subcontractors, managing everything from visitor reception to correspondence preparation, billing support, and meeting coordination. The position demands strong organizational skills and the ability to juggle multiple priorities across diverse projects—you'll prepare technical documents, maintain office systems, assist with HR tasks, and handle the kind of detail-oriented work that keeps a fast-paced engineering firm running smoothly.

The ideal candidate has one to three years of administrative experience and proficiency in Microsoft Office and email systems, though a bachelor's degree is preferred rather than required. You'll need genuine interpersonal skills, problem-solving ability, and the flexibility to adapt as priorities shift. Be prepared for occasional evening work around submission deadlines and special events. Stonefield emphasizes its team culture and mission-driven approach, and backs that up with a solid benefits package including comprehensive health coverage, 401(k) matching, generous PTO, and company-sponsored events.

This role's local market on JobMinglr

Pay for this role

$22 to $32 per year

That is the employer's posted range, and where you land in it is usually decided in one conversation. Before that conversation, run the numbers: analyze an offer for this role.

Before you apply, worth reading

How JobMinglr reads this job

Every listing here is scored against your profile before you apply: skills overlap, experience level, location and work arrangement, each weighted and explained. You see the score and the reasons, not just a list. How the matching works.