Administrative Assistant (Part Time)
Trilon Group
Salary undisclosed
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Description
Fuss & O’Neill is seeking a part-time Administrative Assistant to join our Providence office and provide administrative and organizational support to our project teams, office staff, and visitors. This role helps keep daily operations running smoothly through calendar and meeting coordination, proposal and presentation preparation, project documentation, correspondence, and general office support.
Key Responsibilities
- Perform a broad range of administrative duties, including scanning, copying, filing, formatting documents, assembling binders, updating contact lists, and maintaining project documentation.
- Answer and route incoming calls and respond to inquiries or direct them to the appropriate personnel.
- Schedule internal meetings and coordinate meeting logistics, including conference room setup, Microsoft Teams coordination, and catering.
- Provide administrative support to project and business unit teams with proposals, presentations, reports, and other materials.
- Enter and maintain accurate information within company databases and systems.
- Maintain organized electronic and physical filing systems and manage correspondence and other documentation.
- Assist with calendar management and scheduling for departments and individual staff.
- Support onboarding activities for new employees, including administrative tasks and departmental processes and procedures.
- Coordinate business travel and related logistics.
- Distribute incoming mail and prepare outgoing mail, packages, and other materials for shipment.
- Serve as a professional point of contact and liaison with internal teams, business representatives, clients, and visitors.
- Monitor and maintain office supply inventory in coordination with the administrative support team.
- Provide backup support to other administrative assistants as needed.
- Perform other administrative duties and special projects as assigned.
Skills, Knowledge and Expertise
- High school diploma or equivalent required.
- At least 2 years of administrative or related professional experience.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Excellent written and verbal communication skills.
- Strong attention to detail and a commitment to accuracy.
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
- Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
- Working knowledge of Microsoft Teams and virtual meeting coordination.
- Ability to create professional documents, presentations, reports, and correspondence.
- Ability to perform accurate data entry and basic internet research.
- Familiarity with A/E/C terminology or professional services environments is a plus.
- MCCPO certification is preferred.
- Ability to type at least 50 words per minute.
Benefits
- Schedule Flexibility: Customize your work schedule to fit your life.
- Health & Wellness: Comprehensive health benefits to keep you and your family healthy.
- Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth.
- Paid Time Off: Take the time you need to recharge with our generous paid time off policy.
- Career Advancement: Clear paths for promotions and the opportunity to take on new challenges.
- Fun Team Culture: Regular team-building activities, happy hours, and company outings.
All offers are contingent upon a successful criminal background check. Fuss & O'Neill, Inc. is proud to be an Affirmative Action/Equal Opportunity Employer. Fuss & O’Neill participates in the Federal e-Verify program.
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Benefits
- Schedule Flexibility: Customize your work schedule to fit your life. Health & Wellness: Comprehensive health benefits to keep you and your family healthy. Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth. Paid Time Off: Take the time you need to recharge with our generous paid time off policy. Career Advancement: Clear paths for promotions and the opportunity to take on new challenges. Fun Team Culture: Regular team-building activities, happy hours, and company outings. The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location. Visa sponsorship is NOT available for this position All offers are contingent upon a successful criminal background check. Fuss & O'Neill, Inc. is proud to be an Affirmative Action/Equal Opportunity Employer. Fuss & O’Neill participates in the Federal e-Verify program. #LI-AS1
About this role
Fuss & O'Neill's Providence office is looking for a part-time Administrative Assistant to support project teams and keep daily operations organized. You'd handle a broad range of tasks—scheduling meetings, preparing proposals and presentations, managing files and correspondence, coordinating travel, and serving as a professional point of contact for staff, clients, and visitors. The role requires someone who can juggle multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail.
The position runs approximately 25 hours per week with core in-office hours Monday through Friday, 10:00 AM to 3:00 PM, offering flexibility around that schedule. You'll need at least two years of administrative experience, strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams), solid typing speed (50+ wpm), and excellent organizational and communication skills. Experience in architecture, engineering, or professional services is a plus, as is MCCPO certification.
The salary range is $27–$31 per hour. Beyond compensation, Fuss & O'Neill emphasizes work-life balance with flexible scheduling, comprehensive health benefits, generous paid time off, access to professional development, and a collaborative team culture. This is a good fit if you're organized, detail-oriented, and looking for part-time administrative work with a company that prioritizes both operational excellence and employee wellbeing.
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Pay for this role
$27 to $31 per year
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