Office Services Associate (Receptionist & Hospitality), New York City
GCM Grosvenor
$65,000 - $85,000 / year
Need a reasonable accommodation to apply or interview? Contact us.
JobMinglr uses automated technology to recommend jobs based on profile information and job preferences. Match Score does not determine eligibility for a position, prevent a user from viewing or applying to a job, or make hiring decisions on behalf of an employer.
Description
Summary
The Office Services Associate will be part of a team that provides a superior level of service to our management, employees, clients, prospects and guests of the firm. This is a high-visibility role that requires strong attention to detail, flexibility, and resourcefulness, with the ability to multi-task and juggle projects with aggressive deadlines. The ideal candidate is a strong leader who is also involved in the day-to-day operation of the Office Services Team.
Responsibilities
The individual will be involved in the following critical activities:
Front Desk
- Welcome visitors by greeting them in person or by telephone; answering or referring inquiries
- Greet, welcome, and announce guests appropriately; direct them to assigned conference rooms if needed
- Create daily schedule of meetings with external visitors, register external visitors with building security
- Screen and direct all main line incoming calls
- Manage the main phone line general greetings
- Monitor and check the general voice mailbox every morning
- Maintain appearance of conference rooms
- Manage conference room reservations
- Maintain reception area and all common areas
- Provide back-up phone coverage for Chicago office
Administrative
- Maintain current list of vendors and update with changes or additions, upon request
- Monthly expense report reconciliation for all office/pantry supply orders
- Perform weekly inventory of lunchroom, pantry and mother’s room. Order and stock items as needed
- Reconcile Seamless account expenses and route to Office Manager for approval
- Manage Seamless account: Create account for new hires and delete account for all terminations
- Provide backup support to Mailroom Associate & Hospitality Associate
- Assist Office Manager with ad hoc projects
Hospitality
- Assist with food & beverage set-ups for meetings, events, and GCM Eats, upon request
- Work with respective caterer(s) on menu selections
- Source new catering vendors upon request
- Order food, beverages, and snacks for GCM meal perk programs
Actual base salary may vary based on factors such as individual's experience, skills, and qualifications for the role. Employees may be eligible for a discretionary bonus based on factors such as individual, team, and company performance as well as a comprehensive benefits package.
ABOUT THE FIRM
GCM Grosvenor (Nasdaq: GCMG) is a global alternative asset management solutions provider with approximately $97 billion in assets under management across private equity, infrastructure, real estate, credit, and absolute return investment strategies.
The firm has specialized in alternatives for more than 54 years and has a diverse, engaged team of approximately 560 professionals serving a global client base. Eligible employees can elect to participate in comprehensive healthcare coverage (including medical, dental, vision and life insurance), flexible spending accounts, and the employer sponsored retirement plan. Additionally, employees are eligible for paid time off, parental leave, short-term and long-term disability, as well as other care/wellness programs.
The firm is headquartered in Chicago, with offices in New York, Toronto, London, Frankfurt, Tokyo, Hong Kong, Seoul, and Sydney. For more information, visit: gcmgrosvenor.com.
EQUAL OPPORTUNITY EMPLOYER M/F/D/V
Benefits
- health insurance
- 401(k)
- paid time off
- stock options
- parental leave
- life insurance
- bonus
About this role
GCM Grosvenor is seeking an Office Services Associate to serve as the primary point of contact for visitors, clients, and employees at its New York office. This is a high-visibility front-desk and hospitality role that sits at the center of daily office operations. You'll manage visitor check-ins and phone coverage, maintain conference room availability and appearance, coordinate food and beverage for meetings and company programs, and handle administrative tasks like vendor management and inventory. The position demands strong organizational skills, attention to detail, and the ability to juggle multiple priorities with tight deadlines while maintaining a professional demeanor under pressure.
The ideal candidate is resourceful and flexible, comfortable wearing multiple hats and stepping in where needed—from backing up the mailroom to supporting the Chicago office by phone. You'll work closely with the Office Services team and Office Manager on both routine operations and special projects. This is a full-time, in-office role in New York with a salary range of $65,000 to $85,000, plus eligibility for a discretionary bonus and comprehensive benefits including healthcare, retirement plans, and paid time off.
How this employer is doing
solid
- Expanding
- Recently Raised Funding
In the news
GCM Grosvenor Backs Hyperion’s Grocery-Anchored Retail Expansion, connectmoney.com
This role's local market on JobMinglr
Pay for this role
$65,000 to $85,000 per year
That is the employer's posted range, and where you land in it is usually decided in one conversation. Before that conversation, run the numbers: analyze an offer for this role.
Before you apply, worth reading
How JobMinglr reads this job
Every listing here is scored against your profile before you apply: skills overlap, experience level, location and work arrangement, each weighted and explained. You see the score and the reasons, not just a list. How the matching works.