Executive Assistant - Contractor
iCapital Network
$50 / hour
Need a reasonable accommodation to apply or interview? Contact us.
JobMinglr uses automated technology to recommend jobs based on profile information and job preferences. Match Score does not determine eligibility for a position, prevent a user from viewing or applying to a job, or make hiring decisions on behalf of an employer.
Description
About the Role
iCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners.
Responsibilities
- Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
- Arrange complex and detailed travel plans.
- Process expense reports in a timely manner.
- Format information for internal and external communications such as memos, emails, presentations, and reports.
- Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
- Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.
Qualifications
- 7+ years of experience as an executive assistant working with senior level management
- Undergraduate college degree is required
- Able to manage up through tact and anticipation of needs
- Possess a strong attention to detail and a high level of confidentiality
- Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
- Excellent written and verbal communication skills
- Strong experience managing schedules and processes in a fast-paced environment
- Experience scheduling global travel, across multiple time zones, and multi-leg trips
- Team player and comfortable working with 30+ people, reporting to a senior admin
- Comfort operating within a dynamic environment and executing in situations where paths are uncharted
- Able and willing to provide executive support beyond the scope of a typical workday
Benefits
The hourly pay range for this role is $50/hr to $55/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.
For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/
iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Benefits
- 401(k)
- paid time off
- stock options
- parental leave
- bonus
About this role
Supporting multiple managing directors and partners at iCapital's New York offices, this contractor role demands someone with at least seven years of executive assistant experience working at senior levels. You'll own calendar management, complex travel coordination across time zones, expense processing, and document formatting while juggling competing priorities in a fast-paced environment. The position requires anticipating needs, maintaining strict confidentiality, and being comfortable executing requests that fall outside typical scope—this is hands-on support for high-level executives who expect seamless operations.
The ideal candidate combines strong organizational skills with emotional intelligence: you need to manage up tactfully, communicate clearly in writing and verbally, and work collaboratively within a 30-person admin team while reporting to a senior administrator. Proficiency in Microsoft Office is essential, as is the flexibility to handle last-minute requests and uncharted situations. An undergraduate degree is required.
The role is based in-office Monday through Thursday with Friday remote flexibility, compensated at $50–$55 per hour as a full-time contractor. iCapital provides equity, performance bonuses, matched retirement, and comprehensive benefits including fully employer-paid dental and vision, telemedicine, mental health support, parental leave, and unlimited PTO.
This role's local market on JobMinglr
Pay for this role
$50 per hour
That is the employer's posted range, and where you land in it is usually decided in one conversation. Before that conversation, run the numbers: analyze an offer for this role.
The path into this work
We map every route into executive assistant work: what to learn, what each certificate costs, and how long each step takes. See the Executive Assistant career path.
Before you apply, worth reading
How JobMinglr reads this job
Every listing here is scored against your profile before you apply: skills overlap, experience level, location and work arrangement, each weighted and explained. You see the score and the reasons, not just a list. How the matching works.