Legal Billing Assistant
iCapital Network
$30 / hour
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Description
About the Role
iCapital is looking to hire a Legal Billing Assistant Contractor to provide administrative support and serve as a point of contact for both internal and external constituencies associated with Legal and Compliance groups’ vendors and outside spending. The ideal candidate has experience interacting with high level executives and can manage up through attention to detail, strong initiative, able to work independently, and a high level of confidentiality. This role will communicate, schedule, and collaborate with the Legal team, other teams within the company, law firms, vendors, clients, potential clients, and investors.
Responsibilities
- Process and manage over $10 million in invoices from law firms and vendors, including receiving, securing approvals, and executing payments.
- Supervise the onboarding of software and rollout for processing legal invoices.
- Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.
- Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.
- Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
- Improve operations and office conditions daily.
- Undertake various administrative tasks for the Legal team, including document organization and review.
Qualifications
- Bachelors degree is required
- Prior experience in law firm or corporate law department or working with accounts payable would be helpful
- Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint). Experience with Coupa is a plus
- Excellent written, verbal, and interpersonal communication skills
- Previous experience successfully managing schedules and processes in a fast-paced environment
- Comfort operating within a dynamic environment and executing in unfamiliar situations
- Willingness and able to provide executive support beyond the scope of a typical workday
Benefits
The hourly pay range for this role is $30/hr to $36/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.
For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/
iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Benefits
- 401(k)
- paid time off
- stock options
- parental leave
- bonus
About this role
iCapital's Legal Billing Assistant role centers on managing substantial vendor relationships and invoice processing for the Legal and Compliance groups. You'll handle over $10 million in invoices from law firms and external vendors, overseeing the full cycle from receipt through payment approval using Coupa software. Beyond processing, you'll be the main contact for legal vendors fielding billing questions and resolving payment issues, while also supporting the Legal team with administrative tasks like document organization and schedule management.
Success in this position requires comfort with detail-oriented work and the ability to manage competing priorities in a fast-paced environment. You should have a bachelor's degree and ideally prior experience in law firm billing, corporate legal departments, or accounts payable. Strong proficiency in Microsoft Office is essential, and familiarity with Coupa is valuable. The role demands excellent communication skills, the capacity to work independently, and a willingness to support executives beyond standard hours when needed.
Based in New York City, you'll work in-office Monday through Thursday with Friday remote flexibility. The position is full-time at $30–$36 per hour, with equity participation, performance bonuses, matched retirement contributions, and comprehensive health benefits including parental leave and unlimited PTO.
How this employer is doing
solid
- Recently Raised Funding
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How Much Did iCapital Network Raise? Funding & Key Investors, Clay
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Pay for this role
$30 per hour
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