Accounting and Budget Manager-Dentistry Business Office
University of Tennessee at Martin
Salary undisclosed
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Description
- Builds on the annual and multi-year budget development process for all college units, including dental clinics, graduate programs, and auxiliary operations.
- Partners with department chairs, clinic directors, and the Sponsored Programs Office to gather historical financial data, forecast enrollment, patient volumes, and grant commitments.
- Oversees preparation, analysis, and distribution of monthly, quarterly, and annual financial statements for all dental clinics, academic units, and restricted accounts.
- Generates detailed income/expense and revenue/production reports using AxiUm and Banner—incorporating patient ledger data, faculty extra‐service pays, and grant burn rates—to inform clinic operations and academic planning.
- Supervises daily accounting operations: general ledger maintenance, journal entry approvals, bank and credit-card reconciliations, and cashiering oversight.
- Negotiates budget revisions and carry-forward requests with university finance; secures approvals for mid-year reallocations or new clinic site funding.
- Develops and maintains interactive dashboards (Power BI/Cognos) tracking key metrics: revenue per clinic operator, cost per procedure, accounts receivable aging, and budget utilization.
- Oversees payroll cycle activities, faculty extra service pay in AxiUm, and staff payroll reconciliation; ensures compliance with payroll policies and grant cost‐share requirements.
- Collaborates with faculty and Sponsored Programs to design grant budgets, justifications, and cost‐sharing schedules in compliance with Uniform Guidance (2 CFR §200), NIH, HRSA, and university policy.
- Drafts, reviews, and updates college-level financial policies and standard operating procedures, including billing and revenue cycle protocols, cashiering procedures, and travel and payroll guidelines.
- Performs other duties as assigned.
Qualifications
MINIMUM REQUIREMENTS:
EDUCATION: Bachelor’s Degree. (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of experience in financial management, accounting, or budget administration; OR a combination of education and experience to equal eight (8) years.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of fund accounting, GAAP, federal grant regulations, and university financial policies.
- Skill in financial modelling, variance analysis, and executive‐level presentation of complex data.
- Ability to design and implement internal controls over cash handling, revenue cycle, and compliance processes.
- Ability to lead, coach, and develop cross-functional teams, including Sr. Fee Control Clerks, Admitting Clerks, Accounting Assistants, and Reconciliation Specialists.
- Knowledge of dental clinic operations, patient billing workflows, and AxiUm software.
- Skill in leveraging ERP and BI tools (Oracle Financials, Banner, Cognos, Power BI) to create interactive dashboards and reports.
About this role
This role manages financial operations across the University of Tennessee at Martin's dental clinics and academic programs in Memphis. You'll own the full accounting cycle—from annual budget development and monthly financial reporting to daily general ledger maintenance, bank reconciliations, and payroll oversight. The position requires you to work across multiple systems (AxiUm, Banner, Oracle Financials, Power BI, Cognos) to generate clinic production reports, revenue analyses, and interactive dashboards that drive operational decisions for clinic directors and department leadership.
The role demands strong technical accounting skills and familiarity with federal grant compliance (Uniform Guidance, NIH, HRSA). You'll partner with faculty and the Sponsored Programs Office on grant budgeting and cost-sharing, negotiate budget revisions with university finance, and design internal controls for cash handling and revenue cycles. You'll also supervise a team of accounting and clerical staff, develop financial policies and procedures, and present complex financial data to senior stakeholders.
This is a fit for someone with at least four years of financial management or accounting experience (or equivalent combined education and experience), solid knowledge of fund accounting and GAAP, and hands-on expertise with dental clinic workflows and AxiUm. You should be comfortable leading teams, modeling financial scenarios, and moving between strategic planning and operational detail.
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