Office Manager
VSC Fire & Security, Inc.
Salary undisclosed
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Description
VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.
The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.
VSC Fire & Security in Memphis, Tennessee is seeking candidates for the position of Office Manager.
What we offer:
- Excellent pay based on experience
- Paid vacation and company holidays
- Medical, dental and vision insurance options for you and your family
- Health Savings Account (HSA) or Flexible Spending Account (FSA)
- Company paid life insurance for full time employees
- Employee apparel program
- Company paid long term disability insurance
- Bonus for referring new employees
- Parental leave for full-time employees
- Employee Assistance Program (EAP)
- Opportunities for training and advancement
What you need:
- Five to seven years of proven experience in an administrative role supporting senior executives.
- Ability to work independently and collaboratively in a fast-paced environment to include tasks such as: multi-line telephone consoles, operate office equipment, accounting software packages, accurate data entry, payroll hours, employment application process, injury reports, and ordering.
- Coordinates payroll, billing, district cash accounts, and accounts receivable.
- Lead and supervise administrative projects and initiatives, ensuring their successful execution.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and accuracy in completing tasks.
- Professional and friendly demeanor.
- Ability to follow written and verbal instructions.
- Exceptional attention to detail and communication skills.
- Eagerness for professional development and growth.
- Ability to pass various background checks.
- Reliable transportation, valid State Driver's License with acceptable driving record for use of company vehicle.
- Desirable (but not required):
- Experience in the construction industry.
What you will do:
- Responsible for management and supervision of this location’s office.
- Maintain proper Risk Management and Safety procedures on all job sites per VSC policies.
- Responsible for management of accounting, administrative, human resources, safety, and operational support for division office.
- Manages office equipment and services, employee records, district cash, weekly payroll hours, accounts payable, billing, accounts receivable and collections for all departments within division.
- Provides administrative reports for General Manager, Field Superintendents, Department Managers, Sales and Purchasing as needed.
- Assigns and supervises work of clerical staff to utilize staffing resources effectively.
VSC Fire and Security is a drug free workplace.
Equal Opportunity Employer
We look forward to hearing from you!
Benefits
- Excellent pay based on experience
- Paid vacation and company holidays
- Medical, dental and vision insurance options for you and your family
- Health Savings Account (HSA) or Flexible Spending Account (FSA)
- Company paid life insurance for full time employees
- Employee apparel program
- Company paid long term disability insurance
- Bonus for referring new employees
- Parental leave for full-time employees
- Employee Assistance Program (EAP)
- Opportunities for training and advancement
- Five to seven years of proven experience in an administrative role supporting senior executives.
- Ability to work independently and collaboratively in a fast-paced environment to include tasks such as: multi-line telephone consoles, operate office equipment, accounting software packages, accurate data entry, payroll hours, employment application process, injury reports, and ordering.
- Coordinates payroll, billing, district cash accounts, and accounts receivable.
- Lead and supervise administrative projects and initiatives, ensuring their successful execution.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and accuracy in completing tasks.
- Professional and friendly demeanor.
- Ability to follow written and verbal instructions.
- Exceptional attention to detail and communication skills.
- Eagerness for professional development and growth.
- Ability to pass various background checks.
- Reliable transportation, valid State Driver's License with acceptable driving record for use of company vehicle.
- Desirable (but not required):
- Experience in the construction industry.
- Responsible for management and supervision of this location’s office.
- Maintain proper Risk Management and Safety procedures on all job sites per VSC policies.
- Responsible for management of accounting, administrative, human resources, safety, and operational support for division office.
- Manages office equipment and services, employee records, district cash, weekly payroll hours, accounts payable, billing, accounts receivable and collections for all departments within division.
- Provides administrative reports for General Manager, Field Superintendents, Department Managers, Sales and Purchasing as needed.
- Assigns and supervises work of clerical staff to utilize staffing resources effectively.
About this role
VSC Fire & Security's Memphis office is looking for an Office Manager to oversee day-to-day administrative operations supporting a fire protection and life safety services company. You'd manage accounting, payroll, human resources, and safety documentation across the division; supervise clerical staff; and provide reporting to senior leadership. The role demands someone comfortable with multi-line phones, accounting software, payroll systems, and data entry—essentially the operational backbone that keeps a service-based business running smoothly.
The ideal candidate has five to seven years in an administrative role supporting executives, with proven ability to juggle independent work and team collaboration in a busy environment. You'll need strong attention to detail, professional communication, and the reliability to handle everything from employment applications to accounts receivable. Experience in construction is a plus but not required. The position requires a valid driver's license and acceptable driving record for company vehicle use, plus the ability to pass background checks.
VSC offers competitive pay scaled to experience, comprehensive benefits including medical, dental, and vision coverage, paid time off, life and disability insurance, an employee referral bonus, and parental leave. The company emphasizes training and advancement opportunities, suggesting room to grow within an established organization that's been operating since 1958.
Typical pay for this role
$60,000
Typical range: $40,000 to $100,000
This role's local market on JobMinglr
Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Office Manager postings in Memphis, and analyze any offer before you accept it.
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