Executive Assistant, NYT Wirecutter
The New York Times
$70,000 - $85,000 / year
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Description
The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.
About the Role
We are seeking a highly organized and proactive Part-Time Executive Assistant to provide administrative, scheduling, communications, and logistics support to Wirecutter Leadership. This role is ideal for someone who exercises sound judgment, anticipates needs, communicates clearly, and can manage multiple priorities with care and follow-through.
This part-time position requires 20 hours per week. This position is based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on leaders' needs.
Responsibilities:
- Own and actively manage the executive's calendar, prioritizing competing requests and balancing internal meetings, client engagements, and strategic work.
- Anticipate scheduling conflicts, recommend trade-offs, and proactively resolve changes or last-minute requests.
- Coordinate business travel and create clear, simple itineraries.
- Prepare and submit expense reports accurately and on time.
- Create and maintain simple budgets for travel, conferences, on-sites, client entertainment, and team appreciation.
- Track spending, reconcile expenses, and flag variances or upcoming needs.
- Coordinate client engagement, entertainment, and appreciation activities, including trips, meals, events, and gifts.
- Manage related logistics, budgets, calendars, vendors, and details.
- Track thank-you notes and follow-ups to ensure commitments are completed promptly and thoughtfully.
- Provide additional administrative and coordination support as priorities evolve.
Basic Qualifications:
- Bachelor's degree or equivalent professional experience.
- 3+ years of experience providing Administrative and Operational support
Preferred Qualifications:
- 2+ years of experience supporting a senior executive.
- Exceptional organization, prioritization, and follow-through.
- Strong written and verbal communication skills.
REQ-020684
Additional Compensation and Benefits:
For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, employee stock purchase plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.
For roles outside of the U.S., information on benefits will be provided during the interview process.
Candidate Use of GenAI Tools:
We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.
If you’re an engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.
The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.
We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here.
The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.
For information about The New York Times' privacy practices for job applicants, click here.
Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.
If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.
Benefits
- health insurance
- 401(k)
- stock options
- parental leave
- tuition reimbursement
- professional development
- bonus
- sick leave
About this role
Supporting Wirecutter's leadership team at The New York Times means managing the operational backbone of a product unit within one of the world's most respected news organizations. This part-time role (20 hours per week) centers on calendar management, travel coordination, expense tracking, and client entertainment logistics for senior executives. You'll handle competing priorities with judgment and foresight—anticipating scheduling conflicts, resolving last-minute changes, and ensuring that leadership can focus on strategy rather than logistics.
The position requires someone with at least three years of administrative and operational experience, ideally with two or more years supporting a senior executive directly. You'll need strong organizational skills, clear communication, and the ability to follow through on details across multiple moving pieces simultaneously. Experience managing budgets, coordinating travel, and handling vendor relationships is essential. A bachelor's degree or equivalent professional background is required.
Based in New York with a hybrid schedule of three in-office days per week (with flexibility for additional days as needed), this role pays $30–$40 per hour. It suits someone seeking part-time work who thrives in a fast-paced environment and takes pride in enabling others' success through meticulous, thoughtful support.
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Pay for this role
$70,000 to $85,000 per year
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