Hybrid Entry Level Account Manager *Paid Training*
Nova 401(k) Associates
Salary undisclosed
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Description
We are hiring for January 2027! Are you a strong communicator who enjoys helping people solve problems and wants to build a meaningful career with room to grow? Nova 401(k) Associates is seeking motivated professionals to join our team as Associate Account Managers in January 2027. You'll receive paid training, industry credential support, and hands-on experience while working for a company that invests in employee development, embraces technology and innovation, promotes from within, and values work-life balance. If you're looking for a professional environment where you can learn, grow, and make a difference for clients every day, we'd love to hear from you.
Overview of the Position:
Nova 401(k) Associates is looking to fill Associate Account Manager (Customer Service) positions. The role will begin in January 2027. Associate Account Managers provide clients support on 401(k) issues over the phone. For example, Associate Account Managers may assist clients with census submission questions, submitting Form 5500, and other issues related to their 401(k) plan.
Associate Account Managers receive paid training. Nova supports Associate Account Managers obtaining industry credentials by paying for study time, exams, and professional membership fees. Excellent performers who obtain a QKA designation will be eligible to apply for other positions after 18 months. This is a hybrid role, and the Associate Account Manager will be required to work four days per week from our Houston, TX office and may work one day per week from home.
About Nova:
Nova 401(k) Associates is a vibrant third party non-producing administration firm. We have a nationally recognized sales team allowing us to grow continuously and provide advancement opportunities for our professionals.
Job Responsibilities:
- Maintain a high level of client service for team-based Solo(k) Services; client base not assigned
- Manage and prioritize workload towards weekly goals in a results-oriented team environment
- Consult with clients regarding plan operation, design, and upgrading platforms
- Follow-up by phone with clients about missing items
- Assist firm-wide clients via the phone, video conference, or email with census submission issues, submitting Forms 5500, simple 401(k) questions, resetting passwords, troubleshooting web access, etc.
- Collaborate with account managers and others to ensure a positive client experience
- Document all client interactions in our workflow management system
- Assist with other assigned tasks to balance workloads and receive well-rounded training
- Perform work according to Nova policies and procedures
- Complete assigned training
- Work towards obtaining an industry designation
Qualifications:
- Bachelor’s degree
- Customer service experience a plus
- Excellent written communication skills and ability to compose a professional email
- Excellent verbal communication skills and knowledge of phone etiquette
- Excellent time management, organizational skills, and ability to multi-task
- Experience with Microsoft Office and comfortable using a computer
- Knowledge of VOIP phone systems a plus
- Help desk experience a plus
- Committed to lifelong learning and coachable
Salary and benefits:
- Base Salary $55,000 - $60,000
- Salaried, non-exempt position
- Medical, dental, disability, and life insurance
- Paid time off
- 401(k) plan with employer match
Work Location/Hours:
- Hybrid role
- Must work in the Houston, TX office 4 days per week; may work 1 day per week from home
- The role will begin in January 2027
- Must be authorized to work for any US employer
- Must attend regular video meetings via Microsoft Teams or equivalent
- We will supply all necessary computer equipment
- Work hours: standard business hours; 40 hours per week
- You may choose a start time between 7:30 am and 8:30 am CST
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Benefits
- 401(k)
- paid time off
- life insurance
About this role
Nova 401(k) Associates is hiring Associate Account Managers to support clients with retirement plan administration questions—everything from census submissions and Form 5500 filings to password resets and platform troubleshooting. You'll work in a team-based environment handling phone, email, and video interactions while documenting client interactions in their workflow system. The role is structured to give you hands-on exposure across different areas of the business, with colleagues and account managers available to collaborate with as you learn.
The position comes with paid training and direct support for obtaining industry credentials like the QKA designation, with Nova covering study time, exam fees, and professional memberships. After 18 months and earning your QKA, you're eligible to apply for other roles within the company—a clear pathway for growth. You'll need strong communication skills (written and verbal), comfort with Microsoft Office and computer systems, and a willingness to learn. A bachelor's degree is required; customer service or help desk experience is a plus.
Based in Houston, this is a hybrid role requiring four days per week in the office and one day remote. You'll work standard business hours with flexibility to start between 7:30 and 8:30 a.m. CST. The salary range is $55,000 to $60,000, with medical, dental, disability, and life insurance, paid time off, and a 401(k) match. The start date is January 2027.
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