Project Billing Specialist
Avenue Consultants
Salary undisclosed
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Description
Key Responsibilities
- Prepare and process client invoices in coordination with project managers and the finance team
- Review, reconcile, and process company credit card receipts and employee expense reports
- Review and verify subconsultant invoices for accuracy, contract compliance, and proper documentation
- Prepare, distribute, and manage contracts for various services
- Enhance and maintain electronic filing systems for contracts, invoices, and administrative records
- Manage and maintain the company’s internal administrative platform, ensuring data accuracy and proper use
- Maintain organized paper and electronic records, compile reports, and manage spreadsheets and databases
- Coordinate workflow with other administrative staff and disciplines to ensure smooth operations
- Respond to general business inquiries and perform additional administrative support duties as assigned
Skills, Knowledge and Expertise
- 2+ years of hands-on invoicing or billing experience (preparing and issuing invoices, not only collections or payment posting)
- Experience with detail-heavy billing, such as project-based, hourly, or contract-based invoicing, or billing that requires supporting documentation
- Strong Excel skills (lookups, pivot tables, reconciling data)
- Notary preferred but not required
- Good communication skills with the capability to effectively interact with internal and external stakeholders at all levels
- Strong written and verbal communication skills
- Detail oriented and self-starter; can work independently and in a team environment
- Ability to work well under pressure and manage multiple high-priority assignments in a fast-paced environment
- Willingness to learn, provide feedback, and receive feedback
- High Level of confidentiality, trust, and integrity
- Proficient with Microsoft Office Suite
- Must be able to remain in a stationary position for up to 100% of the time
- Consistently operates a computer and other office equipment such as scanner/printer, paper cutter, laminator, etc.
- Constantly communicates with discipline experts, clients, team members, etc. Must be able to exchange accurate information in these situations
- Must be able to perceive digital software, programs, and websites
Benefits
- Excellent medical, dental, and vision plans
- Generous PTO & paid holidays
- FSA & HSA options
- 401(k) matching
- Paid parental leave
- Bonus opportunities
Benefits
- Excellent medical, dental, and vision plans Generous PTO & paid holidays FSA & HSA options 401(k) matching Paid parental leave Bonus opportunities
About this role
Avenue Consultants' Finance team is seeking an experienced invoicing professional to manage client billing for engineering and consulting projects in their Taylorsville office. This role requires someone who has spent at least two years actively preparing and issuing invoices—not just processing payments—ideally with exposure to complex, project-based or hourly billing that demands supporting documentation. You'll own the full invoicing lifecycle while coordinating closely with project managers and finance staff, and training specific to Avenue's processes will be provided once you're onboarded.
Beyond invoicing, the position encompasses a broader set of administrative and financial responsibilities: reconciling expense reports and credit card receipts, verifying subconsultant invoices for accuracy and compliance, managing contracts, and maintaining organized filing systems and databases. You'll need strong Excel proficiency (pivot tables, lookups, data reconciliation) and comfort with Microsoft Office across the board. This is a detail-oriented role that demands independence, the ability to juggle multiple priorities under pressure, and clear communication with both internal teams and external clients.
The position offers solid benefits including medical, dental, and vision coverage, generous PTO and paid holidays, 401(k) matching, and bonus opportunities. This is a full-time, in-office role suited to someone who thrives in structured administrative work and wants to deepen expertise in project-based billing within a consulting environment.
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Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Project Billing Specialist postings in Taylorsville, and analyze any offer before you accept it.
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