Senior Administrative Assistant - IT
Acadian Asset Management, LLC
$90,000 - $100,000 / year
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Description
Acadian Asset Management is a global, systematic investment manager at the forefront of data-driven investing since 1986. Headquartered in Boston, with locations in Singapore, London, and Sydney, we manage over $232 billion on behalf of leading institutions worldwide—including pension funds, endowments, foundations, and sovereign wealth funds. We harness advanced technology, rich datasets, and multidisciplinary expertise to help clients navigate complex markets and uncover insights that may be overlooked by traditional approaches.
What sets Acadian apart is our people. We foster a collaborative, intellectually curious environment where ideas are tested, diverse perspectives are welcomed, and innovation thrives. We’re united by a shared purpose: delivering effective client outcomes and supporting one another in work that’s both challenging and rewarding. We offer a flexible hybrid work environment, strong benefits, and a casual but focused office culture—all designed to support the meaningful, collaborative work that defines Acadian.
Position Overview:
We are seeking a highly organized and proactive Administrative Assistant to provide day-to-day administrative support to the Chief Technology Officer and the broader IT organization. This role will help coordinate meetings and events, support employee onboarding, manage departmental administrative activities, and help keep the IT department organized and running smoothly. The ideal candidate is dependable, detail-oriented, comfortable working with people across the organization, and able to manage multiple priorities with limited direction. Because the role supports the Technology organization, the individual should also be comfortable with technology and willing to use modern productivity and AI tools as part of their day-to-day work.
Acadian supports a hybrid work environment; employees are on-site in the Boston office 3 days a week.
What You’ll Do:
- Coordinate IT meetings, town halls, off-sites, team events and other department activities, including scheduling, rooms, catering and meeting materials.
- Provide administrative and scheduling support to the CTO and IT leadership team as needed.
- Coordinate onboarding and offboarding logistics for IT employees and contractors.
- Assist with purchase orders, invoices, expenses, vendor documentation and other departmental administrative activities.
- Maintain department calendars, distribution lists, shared resources and administrative records.
- Assist with preparation and formatting of presentations, meeting materials and department communications.
- Coordinate travel and related logistics as needed.
- Work with HR, Finance, Procurement, Facilities and other internal teams on administrative matters.
- Use available technology and AI tools to improve efficiency and simplify routine administrative work.
- Provide general administrative support and assist with department projects as needed.
We’re Looking for Teammates With:
- Bachelor’s degree and 3–5 years of administrative, office coordination or similar experience.
- Experience supporting an IT, Technology, Engineering or similar corporate function is helpful but not required.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and work independently.
- Strong written, verbal and interpersonal communication skills.
- Professional judgment and discretion when handling confidential information.
- Proficiency with Microsoft Office and common workplace collaboration tools.
- Comfortable learning and using new technology, including AI-enabled productivity tools.
The base salary range for this role is $90,000 – $100,000 per year. Actual compensation will be determined based on a candidate’s skills, qualifications, and relevant experience. In addition to base pay, this position may be eligible for discretionary incentive compensation and includes participation in Acadian’s comprehensive benefits program, which includes health, retirement, and wellness offerings.
To apply for this position or view Acadian’s open roles, please visit the Careers section of our website at: https://www.acadian-asset.com/careers/open-positions. We will contact only selected candidates. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at recruiting@acadian-asset.com.
Acadian Asset Management LLC is committed to providing equal employment opportunity to all employees and applicants. No employee or applicant shall be discriminated against on the basis of gender, race, creed, color, sex, age, national origin, marital status, pregnancy or parenthood, veteran status, citizenship status, disability, gender identity, or sexual orientation.
About this role
Supporting Acadian's Chief Technology Officer and IT department, this role centers on keeping a fast-moving technology organization running smoothly through coordinated logistics, scheduling, and administrative coordination. You'll handle everything from organizing meetings and departmental events to managing onboarding workflows, vendor documentation, and travel arrangements. The work spans multiple internal teams—HR, Finance, Procurement, Facilities—requiring you to be equally comfortable managing calendars and catering as you are troubleshooting administrative processes.
The ideal candidate brings three to five years of administrative experience, ideally in a tech or corporate environment, along with strong organizational skills and the ability to juggle competing priorities with minimal supervision. You'll need solid communication skills, proficiency with Microsoft Office and workplace collaboration tools, and genuine comfort adopting new technology, including AI-enabled productivity tools. Discretion and professional judgment matter here, particularly when handling sensitive information for leadership.
This is a full-time hybrid role based in Boston, with three days on-site weekly. The salary range is $90,000–$100,000, plus potential discretionary incentive compensation and comprehensive benefits including health and retirement offerings.
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Pay for this role
$90,000 to $100,000 per year
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