Administrative Assistant II
Farnsworth Group
Salary undisclosed
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Description
Farnsworth Group is seeking a Full-Time Administrative Assistant to join our team. In this role, you will provide technical and office support to engineers, architects, and technicians. We are looking for someone to work 8am-5pm, 5 days / 40 hours per week.
What You’ll Do:
- Provide high level administrative support to engineers, architects, and technicians by preparing, editing, formatting, and assembling project manuals and reports, conducting research, creating communication documents, and special projects as assigned.
- Maintain responsibility for front desk and other office tasks, i.e., answering phones and greeting customers and clients.
- Plan and coordinate group meetings and office activities, including scheduling, lunch orders, room setup, meeting materials, and cleanup.
- Provide technical writing support and proofread technical plans and specification documents.
- Assist in the compilation of technical documents and their distribution.
- Collect and maintain files and project related documentation necessary to sustain project progress.
- Work effectively as an integral member of a team of administrative professionals.
What You’ll Need:
- Bachelor’s Degree in Business Administration is preferred.
- Minimum of 5 years of administrative support experience, preferably with an Architectural / Engineering, legal or construction firm.
- Previous office management experience.
- Strong organizational and time management skills.
- Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
- Must be detail-oriented and set high standards for quality.
- Strong oral and written communication skills and proven organizational abilities are required, along with the ability to assign prioritize tasks, manage multiple projects and meet project deadlines.
Who We Are:
Join Farnsworth Group, a nationally recognized architectural engineering and surveying firm where your career can thrive! For eleven consecutive years, we’ve been certified as a Great Place to Work®, and our engineers, architects, surveyors, and scientists channel their passion and expertise into making meaningful contributions to the world around us. With more than 650 talented professionals across 24 offices, we collaborate with clients ranging from small communities to some of the world’s largest brands. Our success is built on our people - their passion, creativity, and commitment to excellence. Here, you’ll find a supportive culture that champions your growth, embraces challenges, values work-life balance, and empowers you to make a lasting impact for our clients and communities. Join us and move your career forward.
A Great Place to Work Certified
For eleven consecutive years, Farnsworth Group has earned the prestigious Great Place to Work® certification—thanks to our employees! Each year, our staff participate in a survey administered by the Great Place to Work organization, measuring perceptions of credibility, respect, pride, fairness, and camaraderie. The results are benchmarked against the nation’s leading companies, and only top performers receive the certification. Insights from the survey help us continually enhance our work environment and foster a culture that makes Farnsworth Group an even greater place to work.
Full-time regular employee benefits and perks include:
- 401(k) with 100% Company Match up to 5%
- Medical/Dental/Vision Insurance Plans
- Flexible Spending and Health Savings Accounts
- Short & Long-Term Disability
- Maternity and Paternity Leave
- Professional Development and Training
- Mentoring Program
- Paid Time Off
- Wellness/Fitness Reimbursements
- Pet Insurance Plan
- Hybrid Work Program
Farnsworth Group appreciates that flexibility and work-life balance are important aspects of the careers and lives of our employees. Our Hybrid Work Program offers employees a flexible work arrangement while contributing to the Company’s culture and success. Please discuss with your recruiter for details.
Statement on Diversity and Inclusion:
Farnsworth Group is a collection of employees with unique backgrounds and perspectives that all come together to make us a better Company. It is our goal to recruit, hire, develop, retain, and promote a diverse group of people. Join us…and let’s make a difference, together.
Farnsworth Group, Inc. is proud to be a M/F Disabled and Veteran EEO/AA employer.
Benefits
- health insurance
- vision insurance
- 401(k)
- paid time off
- parental leave
- professional development
About this role
Supporting a team of engineers, architects, and technicians at Farnsworth Group means wearing multiple hats. You'll spend your time preparing and formatting technical project manuals and reports, managing front desk operations, coordinating meetings and office logistics, and handling the documentation that keeps projects moving forward. The role demands strong proofreading skills and the ability to synthesize technical information, alongside the more traditional administrative work of scheduling, phone coverage, and client interaction.
This position calls for someone with at least five years of administrative experience, ideally in an architecture, engineering, legal, or construction environment, plus proven office management capabilities. You'll need advanced Microsoft Office proficiency, meticulous attention to detail, and the organizational muscle to juggle multiple projects and deadlines without losing track. A bachelor's degree in business administration is preferred. Success here depends on clear communication, both written and verbal, and the ability to prioritize effectively in a fast-paced professional setting.
Farnsworth Group is a 650-person architectural engineering and surveying firm with 24 offices nationwide, and they've earned Great Place to Work certification for eleven consecutive years. The role is hybrid and full-time, based in St. Louis, with standard benefits including a 401(k) with full company match up to 5%, comprehensive health coverage, paid time off, professional development support, and wellness reimbursements.
Typical pay for this role
$40,000
Typical range: $40,000 to $60,000
This role's local market on JobMinglr
Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Administrative Assistant II postings in St. Louis, and analyze any offer before you accept it.
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