Post Retiree Consultant-Dentistry Business Office
University of Tennessee at Martin
Salary undisclosed
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Description
- Coordinates and maintains inventory management processes, including inventory tracking, reconciliation, reporting and accountability of departmental assets.
- Manages asset tagging processes and fixed asset documentation.
- Maintains asset records, coordinates tagging activities, monitors asset lifecycle changes, and ensures compliance with institutional asset management requirements.
- Supports financial operations by coordinating invoice processing, monitoring expenditure, preparing fiscal year accrual information and facilitating accounting accrual activities for upcoming fiscal years.
- Administers contract renewal processes for framework purchase orders.
- Manages student kit processes, including inventory control, preparation, distribution, tracking, and reconciliation of materials provided to students.
- Performs other duties as assigned.
Qualifications
EDUCATION: Bachelor’s Degree. (TRANSCRIPT REQUIRED)
EXPERIENCE: Three (3) years of progressively responsible experience in inventory management, business operations, accounting support, procurement, contract administration, or related administrative functions.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of inventory management principles, asset accountability, and recordkeeping practices.
- Knowledge of procurement, purchasing, and Contract administration processes.
- Knowledge of accounting practices related to invoicing, accruals, reconciliations, and fiscal management.
- Knowledge of audit processes, compliance requirements, and documentation standards.
- Skill in analyzing data, identifying discrepancies, and preparing accurate reports.
- Skill in utilizing enterprise systems, financial software, databases, and Microsoft Office applications.
- Skill in organizing multiple projects and prioritizing competing deadlines.
- Ability to interpret and apply institutional policies, procedures, and regulations.
- Ability to communicate effectively with vendors, accounting personnel, auditors, and internal stakeholders.
- Ability to research issues, develop recommendations, and implement process improvements.
- Ability to maintain confidentiality and exercise sound professional judgment.
WORK SCHEDULE: This position may occasionally be responsible to work weekends and evenings.
About this role
University of Tennessee at Martin's dentistry program in Memphis is seeking someone with solid accounting and operations experience to manage the behind-the-scenes logistics that keep a dental business office running smoothly. The role centers on inventory and asset management—tracking departmental equipment and materials, maintaining accurate records, coordinating tagging and documentation, and ensuring everything aligns with institutional compliance standards. You'll also handle financial operations support, including invoice processing, expenditure monitoring, and fiscal accrual preparation, plus manage student kit distribution and contract renewals for purchase orders.
This is a part-time position suited to someone with at least three years in inventory management, business operations, accounting support, or procurement. You'll need comfort with enterprise systems and financial software alongside strong organizational skills to juggle multiple projects and competing priorities. The role demands attention to detail—analyzing data, catching discrepancies, and preparing accurate reports—as well as the ability to work effectively across departments with vendors, accounting staff, auditors, and other stakeholders. Occasional evening and weekend availability may be required.
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Pay for this role
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