Legal Administrative Assistant | Litigation
Koley Jessen P.C., L.L.O.
Salary undisclosed
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Description
Koley Jessen is a dynamic law firm powered by dynamic people. The firm is seeking a reliable, and driven Legal Administrative Assistant to work closely with attorneys and paralegals to provide over-the-top service and achieve the best results for our clients. Our collaborative culture drives our ability to solve complex and challenging client problems with imagination and determination. Our investment in one another drives our success and ensures that Koley Jessen will always be a great place to work. Every team member is a vital part of any legal matter.
The Legal Administrative Assistant partners with Attorneys and Paralegals to provide solutions to our clients, creating unlimited learning opportunities and increased levels of engagement. The Legal Administrative Assistant will also be a member of the Legal Administrative Assistant team and collaborate with other Legal Administrative Assistants on projects as needed.
A Legal Administrative Assistant at Koley Jessen has the ability to multitask in a consistently fast-paced environment, and possesses a proficiency in Microsoft Office applications while embracing relevant technology to actively improve his/her skills through formal and informal learning/training. The Legal Administrative Assistant will also possess effective verbal and written communication skills and has the ability to adapt his/her communication style to suit different audiences. An eagerness to learn and perform at a high-level of engagement and practice critical thinking skills is ideal.
Legal Administrative Assistant job in Litigation duties include, but are not limited to:
- Administrative tasks (time entry, expense reports, printing, calendaring, scanning, mailings, maintaining and organizing electronic files, coordinating travel arrangements;
- Legal-specific tasks (dictation/transcription, document revisions, document conversions, redlining, docketing);
- Learning and using litigation related software;
- Prepares outlines, exhibit lists, and notebooks for depositions and trial;
- Filing at the court levels (electronic as well); and
- Other higher-level tasks (document drafting, court filings, scheduling hearings).
- Use firm-approved AI tools and other emerging technologies to assist with administrative, document, research, organizational, and other day-to-day tasks, as appropriate.
- Assist with identifying opportunities to use AI and other technology to improve workflows, increase efficiency, and reduce repetitive tasks.
- Apply appropriate judgment when using AI tools, including reviewing and verifying AI-generated content for accuracy, completeness, and appropriateness before use.
- Support attorneys, paralegals, and other team members with basic AI-related tasks and technology as needed, including learning and adopting new firm-approved tools and workflows.
- Maintain awareness of confidentiality, privacy, and other applicable requirements when using AI and technology in connection with firm and client work.
Preferred Qualifications:
- Two (2) years of legal assistant or administrative assistant experience; and
- Proven proficiency with Microsoft Office and other computer/software technologies.
- A professional who is curious about emerging technologies and interested in finding responsible, practical ways to use AI to improve efficiency and productivity
- Previous experience using artificial intelligence tools in a law firm or other legal environment is preferred
- Experience using AI for tasks such as document preparation, summarization, organization, research support, workflow improvement, or other legal administrative functions is a plus
What we offer:
- A people-focused and results-orientated culture;
- Programs and activities to enhance your wellbeing;
- Continuous learning and professional development opportunities;
- Competitive salary and a robust benefits package including medical, dental, vision, life and long-term disability insurance options, 401(k) with Firm contribution, and Employee Assistance Programs;
- A beautiful central Omaha office equipped with modernized workspaces.
Koley Jessen offers a competitive salary, excellent benefits including 401(k) with firm contribution, and the opportunity for professional development. Koley Jessen is a dynamic law firm powered by highly-talented people. Our collaborative culture drives our ability to to provide over-the-top service and achieve the best results for our clients. Our investment in one another fuels our success and ensures that Koley Jessen will always be a great place to work and to grow professionally.
Koley Jessen celebrates, supports and promotes diversity and inclusion and is an Equal Opportunity Employer inclusive of protected veterans and individuals with disabilities. Koley Jessen strictly prohibits any discrimination or harassment based on a person’s race, color, sex, national origin, ancestry, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, genetic information, pregnancy, or any other ground prohibited by law.
Koley Jessen participates in E‑Verify. Please review the required notices below prior to submitting your application.
Benefits
- A people-focused and results-orientated culture;
- Programs and activities to enhance your wellbeing;
- Continuous learning and professional development opportunities;
- Competitive salary and a robust benefits package including medical, dental, vision, life and long-term disability insurance options, 401(k) with Firm contribution, and Employee Assistance Programs;
- A beautiful central Omaha office equipped with modernized workspaces.
About this role
Koley Jessen's litigation team is looking for a Legal Administrative Assistant to handle the full range of support work that keeps complex cases moving forward. You'll manage administrative essentials like calendaring, expense reports, and file organization alongside legal-specific tasks such as document preparation, docketing, and trial exhibit coordination. The role involves learning litigation software, preparing deposition and trial materials, and handling electronic and paper court filings.
This position suits someone comfortable in a fast-paced environment who can juggle multiple priorities and communicate clearly with attorneys, paralegals, and clients. You'll need solid proficiency with Microsoft Office and a willingness to learn new tools—the firm is actively integrating AI and emerging technologies into workflows, and they're looking for someone curious about these tools and capable of using them responsibly to improve efficiency. Two years of legal or administrative assistant experience is preferred, though comfort with technology and a genuine interest in professional growth matter as much as prior credentials.
Koley Jessen emphasizes collaborative culture and invests in employee development. The position is full-time and in-office in Omaha, with competitive salary, comprehensive benefits including medical, dental, vision, life and disability insurance, a 401(k) with firm contribution, and access to continuous learning opportunities.
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Pay for this role
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