Document Controls Specialist
Olsson
Salary undisclosed
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Description
Company Description
We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.
We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.
Job Description
We are seeking a highly organized and detail-oriented Document Controls Specialist to support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role plays a key part in supporting project delivery by maintaining consistent, reliable, and efficient document control processes across multiple disciplines and project phases.
Working under the guidance of our senior project document specialists, you will assist with managing incoming and outgoing project documents, monitoring document workflows, and maintaining compliance with internal and client-specific standards.
Responsibilities
- Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
- Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
- Upload, track, and manage project documents within document management platforms.
- Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
- Support quality checks for document formatting, completeness, and compliance with established templates and standards.
- Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
- Assist with preparing reports, logs, and transmittals for project teams.
- Support auditing and archiving project documentation at project milestones or completion.
We have one current opening and will consider candidates interested in being located out of our Omaha, NE, Lincoln, NE, Fort Worth, TX, Dallas, TX, or Overland Park, KS office locations.
Qualifications
You are passionate about:
- Working collaboratively with others.
- Having ownership in the work you do.
- Using your talents to positively affect communities.
You bring to the team:
- Bachelor’s or associate degree in business or a related area required.
- 6-10 years of experience in document control or administrative support within engineering or construction.
- Strong attention to detail and commitment to accuracy.
- Ability to work collaboratively with multidisciplinary teams.
- Effective written and verbal communication skills.
- Strong organizational and time‑management skills, with the ability to handle multiple priorities.
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Additional Information
Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.
As an Olsson employee, you will:
- Receive a competitive 401(k) match
- Be empowered to build your career with tailored development paths
- Have the possibility for flexible work arrangements
- Engage in work that has a positive impact on communities
- Participate in a wellness program promoting balanced lifestyles
In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.
Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.
Olsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.
For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.
Benefits
- 401(k)
- paid time off
- wellness program
About this role
Olsson, an engineering and design firm founded in 1956, is looking for a Document Controls Specialist to join its Dallas office and support project delivery across multiple disciplines. You'd work under senior document specialists to manage the full lifecycle of project documentation—receiving and processing drawings, specifications, submittals, and correspondence; maintaining version control in electronic systems; tracking documents through approval workflows; and ensuring compliance with internal and client standards. The role requires close collaboration with multidisciplinary teams and external partners to keep documents organized, accurate, and distributed on schedule.
This position suits someone with 6 to 10 years of document control or administrative experience in engineering or construction who thrives on detail and ownership. You'll need a bachelor's or associate degree in business or a related field, strong organizational skills to juggle multiple priorities, and the ability to communicate clearly across teams. The work is in-office in Dallas, though Olsson will also consider candidates for offices in Omaha, Lincoln, Fort Worth, or Overland Park.
Olsson offers a competitive 401(k) match, traditional benefits including health care and paid time off, a performance bonus system, wellness programs, and opportunities for career development. The company emphasizes a people-centric culture and work that creates positive community impact.
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Pay for this role
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