Executive Assistant, Newsroom

The New York Times

$75,000 - $90,000 / year

New York, NYFull-timeOn-siteIntermediate

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Description

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

About the Role:

The New York Times is seeking an experienced, highly organized and proactive executive assistant to support the newsroom masthead, including the masthead editor overseeing newsroom strategy, operations and finance as well as one additional masthead editor.

This is a critical role at the center of the Newsroom's leadership and administrative operations. The executive assistant will manage complex scheduling and logistics, organize priorities and follow-through, coordinate across senior leaders and departments, draft correspondence, support projects with research and project management, and serve as a trusted representative of the masthead leader's office.

The ideal candidate exercises sophisticated judgment, anticipates needs, communicates with discretion and professionalism, and is comfortable working in a fast-paced, highly collaborative newsroom environment. They should be able to manage shifting priorities while maintaining strong attention to detail and confidentiality.

This position will report directly to the assistant managing editor for strategy, operations and finance.

Responsibilities:

Provide a wide range of operational and administrative support with organization, proactivity and discretion
Manage a complex, fast-changing calendar by prioritizing requests, resolving conflicts, and safeguarding focus time
Track executive priorities, direct report updates, and newsroom initiatives by preparing agendas, briefing packs, and action trackers to ensure prompt decision follow-through
Anticipate needs by proactively flagging relevant information, risks, and opportunities
Draft and edit executive correspondence using strong judgment and discretion
Process expense reports, reconcile receipts, and ensure timely reimbursement
Serve as a professional liaison to newsroom leaders, department heads and external partners
Coordinate domestic and international travel, including detailed itineraries, logistics and alignment with security and operations teams
Work primarily on-site (4–5 days per week) to provide direct, real-time newsroom support
Provide support as needed for the teams overseen by the leaders you support
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

Basic Qualifications:

5+ years of administrative or executive support experience supporting leaders in complex, fast-paced organizations (or equivalent professional experience).
Experience operating with a high degree of professionalism, discretion, and judgment when handling sensitive matters
Demonstrated organizational, written, verbal and interpersonal communication skills
Experience communicating and building relationships with stakeholders inside and outside the company, and the ability to take initiative and lead efforts as needed
Demonstrated passion for and interest in journalism and media
Proficiency in Google Suite workspaces

Preferred Qualifications:

Experience in a complex news or media organization
Bachelor's degree or equivalent years of professional experience

#LI-Onsite

REQ-020743

Additional Compensation and Benefits:

For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, employee stock purchase plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.

For roles outside of the U.S., information on benefits will be provided during the interview process.

The annual base pay range for this role is between:

$75,000—$90,000 USD

Candidate Use of GenAI Tools:

We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.

If you’re an engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here.

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

For information about The New York Times' privacy practices for job applicants, click here.

Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.

If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.

Benefits

health insurance
401(k)
stock options
parental leave
tuition reimbursement
professional development
bonus
sick leave

About this role

Supporting the New York Times newsroom's senior leadership requires someone with at least five years of administrative experience in demanding, complex environments who can thrive amid constant change. You'd manage calendars and logistics for the masthead editor overseeing newsroom strategy, operations and finance, plus one additional masthead editor, while coordinating across departments, drafting correspondence, tracking priorities, and handling everything from expense reconciliation to international travel arrangements. The role demands sophisticated judgment, discretion with sensitive information, and the ability to anticipate needs before they become urgent.

This is fundamentally an operational role at the center of the newsroom's leadership. You'll spend four to five days per week on-site in New York, providing real-time support to senior editors and serving as a professional liaison between newsroom leaders, department heads, and external partners. Strong written and verbal communication skills are essential, as is proficiency in Google Suite and the ability to build relationships across the organization.

The ideal candidate brings genuine interest in journalism and media alongside their administrative expertise. If you have prior experience in a news or media organization, that's valued. The position offers a base salary of $75,000 to $90,000, along with standard New York Times benefits including health coverage, 401(k) matching, paid leave, and professional development support.

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Pay for this role

$75,000 to $90,000 per year

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