Administrative Assistant

WHAT YOU'LL DO

Techno is looking for an Administrative Assistant to support our New York office. This position will provide day-to-day administrative support and assist with coordinating information, schedules, documents, and other project-related needs. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. This role requires strong communication skills, attention to detail, and the ability to effectively coordinate across Project Managers, corporate teams, clients, and other stakeholders.

• Assist with organizing project documentation, correspondence, reports, schedules, and other materials.
• Coordinate information and follow up on action items across multiple team members and departments.
• Manage and prioritize multiple administrative tasks and requests while meeting deadlines.
• Assist with scheduling meetings, maintaining calendars, preparing materials, and coordinating internal communications.
• Support project teams with tracking documents, invoices, timesheets, expenses, and other administrative information as needed.
• Maintain accurate records, files, and databases.
• Assist with preparing and formatting reports, presentations, spreadsheets, and other project-related documents.
• Communicate professionally with internal teams, clients, vendors, and other project stakeholders.
• Help identify and address administrative needs to keep projects and office operations running efficiently.
• Provide general administrative and operational support to the New York office as needed.
• Take on additional administrative and project support responsibilities as the needs of the team evolve.

QUALIFICATIONS

• 3+ years of experience in an administrative, project support, office coordination, or similar role.
• Bachelor's degree from an accredited college or university preferred.
• Strong organizational and time-management skills with the ability to manage and prioritize multiple tasks simultaneously.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with multiple team members and balance competing priorities.
• Proactive, dependable, and comfortable working independently while also supporting a team.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn new systems and processes quickly.
• Experience in an engineering, construction, architecture, or other professional services environment is a plus.

COMPENSATION

The anticipated compensation range for this position is between $55,000-$65,000/yr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.