Construction Service Administrator
Thompson Thrift
Salary undisclosed
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Description
Construction Service Administrator
The Construction Service Administrator supports multifamily construction projects through project administration, document control, subcontractor coordination, and construction closeout activities.
This role provides broad administrative and clerical support throughout the construction project lifecycle, helping Project Managers and Project Executives keep documentation accurate, organized, and moving on schedule. It is an excellent opportunity for an organized, detail-oriented professional who enjoys supporting construction teams and coordinating the many documents and processes required to deliver successful projects.
Why Thompson Thrift?
Thompson Thrift is an integrated, full-service real estate company engaged in the development, construction, leasing, and management of high-quality multifamily communities nationwide. We’re committed to building exceptional places, and developing the people who make them possible.
At Thompson Thrift, you’ll find:
Values-Driven Culture: Excellence, Service, and Leadership guide everything we do
Career Growth: Training, mentorship, and long-term development opportunities
Work-Life Support: Competitive benefits, flexibility, and wellness programs
Real Impact: Hands-on involvement in industry-leading multifamily projects
Your Role as a Construction Service Administrator
As a Construction Service Administrator, you will provide administrative support across all phases of multifamily construction projects, helping project teams achieve key goals and timelines while maintaining Thompson Thrift’s business, process, and quality standards.
Working closely with Project Managers and Project Executives, you’ll support construction documentation, submittals, subcontracts, purchase orders, insurance documentation, project reporting, and closeout. Your attention to detail and ability to keep information organized will help construction teams operate efficiently throughout the project lifecycle.
Key Responsibilities
- Review Project Management and Project Executive correspondence for grammar, spelling, accuracy, and professional presentation
- Prepare final drafts of project correspondence and route documents for signature
- Create and maintain organized electronic and hard-copy construction project files
- Support transmittals, submittals, and submittal log maintenance
- Assist with issuing and tracking subcontracts and purchase orders
- Maintain accurate subcontractor tracking logs
- Support certificate of insurance processes and COI reviews
- Obtain, print, and distribute construction drawings and other project documents to subcontractors and material suppliers as required
- Obtain weekly job cost reports and PCO logs and organize them for construction team review
- Prepare operations and maintenance manuals for construction projects and coordinate distribution at project completion
- Verify that required documents are current and properly organized before staff review meetings
- Support construction project closeout and document archiving
Our Ideal Candidate for this Role
Education
- High school diploma or GED
Experience
- 2+ years of experience in a clerical or administrative role
Skills & Attributes
- Strong general office and business administration skills
- Proficiency with computers and business software
- Strong grammar, written communication, and document preparation skills
- Ability to follow established instructions and processes while ensuring required actions are completed
- Professional communication skills when working with team members, subcontractors, and material suppliers
- Organized, detail-oriented approach to managing construction documents, files, and administrative processes
- Initiative, adaptability, and a commitment to supporting shared project and company goals
About this role
Thompson Thrift's Construction Service Administrator role centers on keeping multifamily construction projects organized and on track. You'll handle the administrative backbone of these projects—managing documents, coordinating with subcontractors, processing submittals and purchase orders, maintaining insurance documentation, and ensuring all files stay current and accessible for the project team. Working directly with Project Managers and Project Executives, you'll move between correspondence review, file organization, drawing distribution, and closeout activities, with success depending entirely on your ability to stay organized and catch details others might miss.
This position suits someone with at least two years of clerical or administrative experience who has solid computer skills, strong written communication, and the discipline to follow established processes. You'll need to communicate professionally with internal teams and external parties like subcontractors and suppliers, and you should be comfortable learning construction-specific workflows and terminology. Thompson Thrift emphasizes values-driven culture, career development, and competitive benefits, positioning this as a potential entry point into the construction side of a larger real estate organization rather than a temporary administrative post.
How this employer is doing
solid
- Expanding
In the news
Thompson Thrift Expands Denver Corporate Office to Support Continued Growth Across the Western U.S., Yahoo Finance
This role's local market on JobMinglr
Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Construction Service Administrator postings in Houston, and analyze any offer before you accept it.
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