Senior Firm Events Planner - Test

The Senior Firm Events Planner is responsible for the end-to-end planning and execution of a diverse portfolio of events, ranging from intimate dinners and cocktail receptions to large-scale multi-day conferences and retreats. This role independently manages all phases of the event lifecycle — from ideation and concept development through logistics, vendor management, and on-site execution — ensuring every event reflects the firm's commitment to excellence and luxury-level hospitality. The Senior Firm Events Planner exercises independent judgment, makes informed decisions under pressure, and serves as the primary point of contact for attorneys, firm leadership, and high-profile guests, delivering a seamless and elevated experience at every touchpoint.

Key Responsibilities

Event Planning & Management

• Independently manage the full lifecycle of events from ideation through execution, ensuring all details are meticulously planned and flawlessly delivered.
• Lead the conceptualization and development of event concepts, translating vision and objectives into polished, memorable experiences.
• Make informed, independent decisions on event logistics, vendor selection, budgets, and on-site adjustments to ensure seamless execution.
• Manage multiple events simultaneously, prioritizing competing deadlines and deliverables with confidence and efficiency.
• Develop and maintain detailed event timelines, run-of-show documents, and production schedules for all assigned events.
• Oversee event budgets, tracking expenditures and making real-time decisions to ensure events are delivered on time and within scope.

Vendor & Partner Management

• Cultivate and manage relationships with premier restaurants, securing reservations and private dining arrangements that align with the firm's luxury standards and meet the unique needs of each event.
• Identify, evaluate, and manage relationships with luxury hotels, venues, caterers, entertainment providers, and other event vendors.
• Negotiate contracts and manage vendor deliverables, holding partners accountable to the firm's standards of quality and service.
• Serve as the primary liaison between the firm and all external vendors, ensuring clear communication and consistent execution.
• Continuously assess and cultivate a network of premium vendors and venues to support the firm's evolving event needs.

Hospitality & Guest Experience

• Deliver luxury-level hospitality and anticipatory service across all events, ensuring every guest — from associates to senior partners and high-profile clients — feels valued and exceptionally well cared for.
• Manage VIP guest arrangements, including travel coordination, accommodations, personalized amenities, and special requests, with the utmost discretion and attention to detail.
• Serve as an on-site presence at events, overseeing all aspects of execution and making real-time decisions to address any issues that arise.
• Uphold the firm's reputation for excellence by consistently delivering polished, sophisticated, and memorable event experiences.

Stakeholder Communication & Collaboration

• Partner closely with firm leadership, attorneys, and practice groups to understand event objectives and deliver tailored experiences that align with their vision.
• Communicate effectively and professionally with high-level internal and external stakeholders, providing proactive updates and managing expectations throughout the planning process.
• Prepare and present event proposals, recaps, and recommendations to leadership, demonstrating strategic thinking and a solutions-oriented approach.
• Collaborate cross-functionally with internal teams including Catering, Facilities, AV, and Marketing to ensure cohesive event execution.

Administrative & Operational Excellence

• Maintain accurate and organized event records, including contracts, budgets, vendor communications, and post-event evaluations.
• Identify opportunities to improve event planning processes, workflows, and vendor relationships, making recommendations that elevate the overall program.
• Stay current on industry trends, luxury hospitality standards, and emerging event concepts to continuously enhance the firm's event offerings.
• Perform additional duties and special initiatives as assigned.

Qualifications

• Bachelor's degree preferred; minimum 7+ years of progressive event planning experience in a luxury hospitality, professional services, or high-end corporate environment.
• Proven ability to independently manage and execute a diverse range of events, from intimate gatherings to complex multi-day conferences and retreats.
• Demonstrated experience working with and communicating effectively with senior-level executives, high-profile clients, and VIP guests.
• Strong decision-making skills with the ability to exercise sound judgment, problem-solve in real time, and manage competing priorities with confidence.
• Exceptional organizational skills and meticulous attention to detail, with the ability to manage multiple events simultaneously without compromising quality.
• Deep knowledge of luxury hospitality standards and a genuine passion for delivering elevated, personalized guest experiences.
• Outstanding interpersonal and communication skills — both written and verbal — with a polished, professional presence.
• Proven vendor management and contract negotiation experience, with an established network of premium restaurants, venues, and service providers preferred.
• Ability to travel and work flexible hours, including evenings and weekends, as event schedules require.

Disclaimer Statement

The above job description is intended to describe the general nature and level of work performed in this position.  It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required.