Executive Assistant & Office Manager
Focused Labs
$40 / hour
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Description
Who we are:
At Focused, we move quickly to deliver quality software that achieves client outcomes and meets their customer's needs. We strategically partner with our clients to leverage our expertise in design and software, while our clients bring their own domain expertise. We work with a variety of clients from different industries, collaborating as we get new products to market, modernizing legacy systems, or helping teams learn the skills they need to be successful.
Our values:
Listen first • We are experts in product practices but life long learners in the domain of our customers. We research, collaborate, and understand.
Learn why • We ask questions and talk to users to understand problem spaces, objectives, and goals, which allows us to deeply invest and drive towards the outcomes of our clients.
Love your craft • We love diving into a variety of domains and solving problems. We take pride in delivering value, in communicating progress, and guiding our clients to success.
At Focused, we care about building culture as much as building software. This role runs our 10-person Denver office and serves as right hand to our CEO. You'll make our LoDo office a place people want to come to, and keep our CEO organized, on schedule, and following through across work, family, and board commitments. As the role grows, you'll take on operations across all Focused offices.
What would you be doing?
- Getting to know everyone in the office, what they like, what they don't, and what they need, and keeping the office stocked with snacks, drinks, and supplies to match
- Planning monthly happy hours and quarterly team events
- Owning new-hire facilities onboarding like badges and keys
- Keeping the office clean, tidy, and working, from taking out the trash to coordinating repairs
- Running the CEO's inbox, calendar, and travel end to end, using AI tools and automations to move faster
- Keeping the CEO on task by tracking commitments, following up persistently, and making sure things get finished
- Supporting personal and family logistics, family travel, and nonprofit board work
- As workload allows, taking on events and offsites, onboarding and offboarding logistics, and gifting and celebrations across all Focused offices
We are excited about you, because you:
- Have 3+ years as an executive assistant, office manager, or in a similar role supporting a senior leader
- Are sharp, organized, and persistent, and you follow up until things are done
- Are AI-forward. You already use AI tools every day and want to push them further
- Are warm and energetic, with clear writing and discretion around confidential business and personal information
- Have a reliable vehicle, valid driver's license, and auto insurance, plus the ability to carry supplies up to 25 lbs
Nice to have:
- Experience supporting a founder or CEO
- Experience planning events
- Experience supporting nonprofit board work
If you had worked at Focused over the last 3 months you may have:
- Stocked the office around what each person actually likes
- Hosted a quarterly event people talked about for weeks
- Built an AI-assisted inbox and follow-up system that saves the CEO hours each week
- Booked a multi-city business trip and a family vacation in the same week
What to know before you apply:
- This is a full-time, hourly position based in our LoDo office in Denver.
- This role is in office Tuesday through Thursday and remote Monday and Friday, with occasional evenings for team happy hours and events.
- Focused is unable to sponsor or take over sponsorship of an employment visa for this role.
- The pay range is $25 to $40 per hour, based on experience. This role is also eligible for Focused's benefits package.
About this role
Focused Labs is a Denver-based software consultancy looking for someone to run their 10-person LoDo office and serve as the CEO's executive assistant. You'd own the full spectrum of office operations—from keeping the space stocked and coordinating team events to managing the CEO's calendar, inbox, and travel logistics. The role also extends into personal territory: supporting family logistics, nonprofit board commitments, and the occasional multi-city trip coordination. As the company grows, you'd scale these responsibilities across all Focused offices.
This is a hybrid position (in-office Tuesday–Thursday) that rewards someone with 3+ years of executive assistant or office manager experience who is genuinely organized, persistent, and already comfortable using AI tools daily. You'll need a reliable vehicle and the ability to lift up to 25 pounds. The ideal candidate is warm and detail-oriented, comfortable with confidential information, and energized by building culture—whether that's remembering what snacks people actually want or hosting events that stick with people. Prior experience supporting a founder or CEO, event planning, or nonprofit board work would be a plus.
The position is full-time and hourly at $25–$40 per hour depending on experience. Focused cannot sponsor visas for this role.
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$40 per hour
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