Administrative Assistant
Wilson Elser
Salary undisclosed
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Description
At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.
This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.
The Position
Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.
Key Responsibilities
- Schedules and manages highly confidential meetings, documents and information
- Manages complex calendars; uses sound judgement to coordinate day-to-day meetings and responsibilities across a team of attorneys
- Schedules and tracks key meeting series, client requests, and project management, works backwards from deadlines to manage team communications and ensure deliverables are met
- Collaborates on projects aimed at improving communication, document management, data entry, and data management
- Assists with project management functions and process implementation on the client services team, including document preparation, enforcement of process improvements; and support with data collection, entry, and management
- Provides clerical or administrative legal services support as requested
Qualifications
- Bachelor’s Degree or equivalent professional experience
- Minimum of 1-2 years of experience in a law firm setting.
- Familiarity with Document Management Systems
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Experience with data entry or data management a plus
- Familiarity with web-based collaborative tools and work management software a plus
- Experience with team messaging and instant messaging platforms a plus
- Experience with email and calendar management, meeting coordination, and direct client interaction.
- Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
- Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
- Excellent written, verbal and interpersonal communication skills
- Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
- Demonstrated professionalism in all client and internal communication
Why Should You Apply?
- Benefits: Outstanding benefits package, including 401k match and generous PTO plan
- Career Growth: Ample opportunities for professional development and advancement
- Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
Wilson Elser participates in the federal E-Verify program. With respect to all new hires, we provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization.
Please review the official posters for detailed information regarding your rights and protections
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Download the E-Verify Participation Poster (English & Spanish)
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Download the Right to Work Poster (English & Spanish)
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Benefits
- 401(k)
- paid time off
- professional development
About this role
Wilson Elser's Phoenix-based Administrative Assistant role supports a national client services leadership team at one of the country's top 100 law firms. You'd manage highly confidential calendars and communications for attorneys, coordinate complex meeting schedules across teams, and serve as a liaison between key leadership and the broader client services operation. The position blends traditional administrative work—document management, scheduling, clerical support—with project coordination responsibilities, including process improvement initiatives and data management across the national team.
The ideal candidate has a bachelor's degree and at least one to two years of law firm experience, with strong proficiency in Microsoft Office, document management systems, and email/calendar coordination. Familiarity with data entry, web-based collaboration tools, and team messaging platforms is valued. You'll need to juggle multiple priorities simultaneously, handle confidential information with discretion, and communicate effectively with both attorneys and internal teams. This is a hybrid role that offers flexibility in work arrangement and the opportunity to grow within a firm that emphasizes collaboration and professional development.
Typical pay for this role
$40,000
Typical range: $40,000 to $60,000
This role's local market on JobMinglr
Pay for this role
The employer didn't post a pay range for this role. That usually means pay is set in negotiation, which favors whoever arrives with numbers. Check ranges on comparable Administrative Assistant postings in Phoenix, and analyze any offer before you accept it.
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