Sr. Executive Assistant
Viral Nation
CA$85,000 - CA$105,000 / year
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Description
At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started.
While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar!
Viral Nation is looking for an energetic, dynamic, proactive individual to join the team. The Sr. Executive Assistant will assist with day-to-day coordination, critical tasks and project management in order to support the larger corporate team.
Responsibilities:
- Lead and facilitate the successful rhythm of the company (RoC) for Viral Nation as defined and directed by company executives
- Coordinate and lead physical operations where assigned including managing vendor relationships, reception, maintenance and cleaning, etc.
- Responsible management and efficiencies surrounding budgets relating to travel, office supplies, incidental expenses, etc.
- Coordinates the daily calendars of company Co-Founders
- Plan Company appointments and local in office events
- Act as the point of contact between the executive team and employees/clients
- Makes travel arrangements for the senior leadership team
- Responds promptly to executive queries
- Facilitates internal communication (e.g. distribute information and schedule presentations)
- Suggests more efficient ways to run the office and troubleshoots malfunctions
- Drafts, reviews and sends communications on behalf of company executives
- Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings
- Communication management: handling email responses, responding to or redirecting them as appropriate.
- Meeting coordination: Assisting in the preparation and coordination of meetings, including scheduling, sending out meeting invites, preparing agendas, taking minutes
- Independently organize and produce both in-person & virtual meetings and conferences, typically in Google
- Project management: Create and/or modify high quality presentations, reports, and letters, with a high attention to detail, using Google Suite
- Document prep: Drafting, proofreading, presentations
- Team coordination and support: supporting the team by facilitating collaboration, resolving conflicts, providing guidance and support, and fostering a positive and productive team environment
Qualifications:
- Experience supporting multiple C-suite executives
- Previous experience with various project management tactics and tools
- Proven ability to successfully juggle and prioritize multiple tasks and projects simultaneously
- Exceptional time management and organizational skills with acute attention to detail
- Excellent verbal and written communication skills
- Ability to work under pressure and manage priorities
- Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously
- Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information
- Thrive in a fast-paced, quickly changing, growth environment with an optimistic approach to work and life
- Excellent verbal and written communication.
- Experience using G-Suite and other applications
- Strong project management skills; one who thinks ahead and anticipates needs
- High attention to detail and strong organizational skills
Where an offer falls within this range is determined through the interview process. Candidates are benchmarked by the hiring team based on role scope, relevant experience, skill alignment, and expected impact, using consistent and objective criteria.
At Viral Nation, compensation is structured, performance-led, and market-aligned. Pay decisions are intentional, based on role requirements, performance, and market alignment by country, and are set to maintain internal pay equity across comparable roles and levels.
Compensation progression is tied to demonstrated performance, expanded scope, and sustained contribution over time, not tenure alone. Employee compensation is reviewed regularly through formal performance reviews and check-ins to ensure alignment with role expectations and impact.
DEI Commitment:
Viral Nation is committed to diversity, equity and inclusion in our agency. Viral Nation welcomes applications from people with visible and non-visible disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process.
Benefits
- stock options
About this role
Supporting the co-founders and executive team at Viral Nation means orchestrating the operational backbone of a fast-growing social-first marketing agency. You'd manage calendars, travel, budgets, and vendor relationships while coordinating meetings, drafting communications, and facilitating the company's rhythm across both in-person and virtual spaces. This role demands someone who can anticipate needs, juggle competing priorities without losing precision, and move fluidly between tactical execution and strategic support.
The ideal candidate has already supported multiple C-suite executives and knows how to handle sensitive information with discretion. You'll need strong project management instincts, fluency with Google Suite, and the ability to think ahead in a high-pressure environment where things change quickly. Exceptional organizational skills and attention to detail are non-negotiable, as is the capacity to communicate clearly across the executive team, employees, and clients.
Based in Toronto and working in-office full-time, you'd earn between $85,000 and $105,000 depending on your experience and demonstrated impact during the interview process. Viral Nation emphasizes performance-driven compensation and regular reviews to ensure alignment with your contributions and market standards.
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Pay for this role
$85,000 to $105,000 per year
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