Accounting Assistant-Pediatrics
University of Tennessee at Martin
Salary undisclosed
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Description
- Processes and approves purchase orders, UT Market Place orders, invoices, transfer vouchers, petty cash reimbursement, deposits, and other related forms for completeness and compliance with financial policies, procedures, and contractual requirements.
- Processes vendor requests and corresponds with vendors. Creates or updates vendor information in DASH. Enters credit memos.
- Reconciles, codes, and verifies procurement cards and ledgers in the department.
- Trains and monitors new employees and employees with newly acquired DASH access on how to process transactions in DASH to support the divisions.
- Reviews expenditures determining sources of funding, and maintains reconciliation of records and ledgers for federal, foundation, and privately sponsored grants and contracts.
- Assists with HR functions including personnel information forms, personal data forms, termination forms, position description questionnaires, monitors leave of absence and leave without pay; corresponds with HR regarding employees on FML, other personnel duties.
- Monitors payments for contracts and maintains audit trails.
- Processes and maintains non-competitive justification in DASH for equipment, warranties, and maintenance agreements for purchased equipment.
- Processes travel requests and travel reimbursement; enters bi-weekly and monthly timesheets.
- Processes Moving Expense Allowance Requests via T-5 and in DASH for newly hired faculty. Processes travel requests and expenses when needed.
- Acts as liaison between UT and Le Bonheur Telecommunication. Verifies, maintains, and updates telephone logs to ensure information is accurate for processing of telephone lease invoices.
- Performs other duties as assigned.
Qualifications
EDUCATION: Associate's Degree in Business, Finance, or a related field of study. (TRANSCRIPT REQUIRED)
EXPERIENCE: Two (2) years of accounting experience reconciling grant and contract expenditures and preparing budget or expenditure reports in a university environment or related experience; OR an equivalent combination of related education and experience to equal four (4) years.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Superior accounting and bookkeeping skills.
- Ability to work with personnel.
- Excellent interpersonal, verbal, and written communication skills.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Ability to prioritize and meet deadlines.
- Ability to maintain a high degree of confidentiality.
- Ability to follow standard operating procedures (SOPs) and willing to learn new techniques.
About this role
University of Tennessee at Martin's Pediatrics division seeks an Accounting Assistant to manage the financial operations supporting the department. The role centers on processing and reconciling a wide range of transactions—purchase orders, invoices, vendor payments, procurement cards, and grant expenditures—while ensuring compliance with university policies and federal requirements. You'll work with the DASH financial system, maintain vendor records, and serve as a point of contact between the department and external partners like Le Bonheur Telecommunication for telecom services.
Beyond core accounting duties, the position blends HR support and operational coordination. You'll process personnel forms, monitor leave records, handle travel reimbursements and timesheets, and assist with onboarding new faculty. The role also includes training colleagues on DASH transactions and maintaining audit trails for contracts and equipment purchases. This is an in-office, full-time position in Memphis.
The ideal candidate holds an Associate's Degree in Business, Finance, or a related field and brings at least two years of accounting experience in a university setting, particularly with grant and contract reconciliation. You'll need strong Excel and Word skills, the ability to juggle competing priorities, and a commitment to confidentiality and following established procedures while remaining flexible enough to learn new systems and techniques.
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Pay for this role
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