Senior People Operations Specialist
Hark
$110,000 - $200,000 / year
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Description
About Hark
Hark is an artificial intelligence company building advanced, personalized intelligence. One that is proactive, multimodal, and capable of interacting with the world through speech, text, vision, and persistent memory.
We're pairing that intelligence with next-generation hardware to create a universal interface between humans and machines. While today's AI largely operates through chat boxes and decade-old devices, Hark is focused on what comes next: agentic systems that interact naturally with people and the real world.
To get there, we're developing multimodal models and next-generation AI hardware together - designed from the ground up as a single, unified interface for a new era of intelligent systems.
About the Role
As we scale our operations, we're looking for a Senior People Operations Specialist to run the day to day HR engine for our workforce including onboarding, compliance, timekeeping, and employee support while helping build and improve the systems behind it. This is a hands-on, high volume role for someone who takes pride in getting the details right every time.
Responsibilities
Onboarding & Off-boarding:
- Build and run an end to end onboarding process for new hires: Offer to start handoffs, background check tracking, new hire paperwork, orientation logistics, badges/equipment coordination, and day one readiness
- Own I-9/E-Verify completion, re-verification, and record-keeping, maintaining audit-ready files at all times
- Execute off-boarding, including final pay coordination in line with California timing requirements, system deactivations, and exit documentation
People Support & Administration:
- Maintain accurate, confidential employee records and personnel files across all employees
- Process HRIS transactions (new hires, changes, terminations) with a high bar for data accuracy
- Prepare employment verifications, notices, and required documentation
- Serve as the first point of contact for all HR questions across the company including benefits, pay, PTO, policies, onboarding, and everything in between
Immigration Support:
- Coordinate day-to-day immigration operations in partnership with our outside immigration counsel including document collection, case tracking, and timely responses so filings stay on schedule
- Maintain organized, confidential immigration files and track key dates including visa expirations, extension windows, and work authorization reverifications
- Serve as a helpful, responsive point of contact for employees navigating visa processes, routing legal questions to counsel
Requirements
- 3-5+ years of experience in People Operations, HR administration, or HR coordination, ideally at fast-paced startup or AI/Robotics industry
- Hands-on experience with I-9/E-Verify administration and employee record-keeping
- Working knowledge of timekeeping systems and California wage-and-hour basics
- HRIS experience with strong data-entry accuracy; Justworks & Rippling experience is a plus
- Organized, detail-oriented, and dependable with high-volume work
- Clear, friendly communicator who can support employees at every level
- Strong working knowledge of California employment law, FLSA classifications, and benefits administration frameworks.
Compensation
The US base salary range for this full-time position is between $110,000 - $200,000 annually.
The pay offered for this position may vary based on several individual factors, including job-related knowledge, skills, and experience. The total compensation package may also include additional components/benefits depending on the specific role. This information will be shared if an employment offer is extended.
Benefits
- paid time off
About this role
Hark, an AI company building next-generation intelligent systems and hardware, is hiring a Senior People Operations Specialist to manage the core HR operations as the company scales. This is a hands-on role requiring someone who excels with detail work and high volume: you'll own the full lifecycle of onboarding and offboarding, maintain employee records and HRIS data with precision, handle I-9/E-Verify compliance at an audit-ready standard, and serve as the primary HR point of contact for the entire workforce. You'll also coordinate immigration operations day-to-day with outside counsel, tracking visas, work authorizations, and key dates while supporting employees through the process.
The role suits someone with 3-5+ years in People Operations or HR administration, ideally in a fast-paced startup environment. You'll need hands-on I-9/E-Verify experience, working knowledge of timekeeping systems and California wage-and-hour law, and strong HRIS proficiency—Justworks or Rippling experience is valued. This position demands organized, detail-oriented work habits, clear communication across all employee levels, and solid grounding in California employment law and benefits administration. The salary range is $110,000–$200,000, and the role is full-time, in-office in San Jose.
This role's local market on JobMinglr
Pay for this role
$110,000 to $200,000 per year
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