Legal Administrative Assistant - Medical Malpractice

Wilson Elser

Salary undisclosed

Orlando, FloridaFull-timeOn-siteIntermediate

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Description

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Orlando office.

The Positio

Wilson Elser’s Orlando office is currently seeking a Legal Administrative Assistant to work with a leading Medical Malpractice and Long-Term Care defense team.

Key Responsibilities

Prepare legal filings: format documents, pull exhibits, proofread and redact documents
Prepare court filings, become familiar with court rules and filing procedures
E-file court filings
Open new matters
Document management and organization, saving to network, indexing for file room
Retrieve court decisions from Westlaw
Prepare cover letters for attorney bills
Input billing information into billing software
Schedule conferences and depositions, maintain attorney calendars
Manage bills for third party vendors, process check requests and follow up with accounting

Qualifications

2+ years Litigation experience
Prior experience with litigation involving Medical Malpractice
Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
Familiarity with Florida State and Federal court procedures and rules
Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
Open to taking on new responsibilities and challenging tasks
Excellent organizational skills with the ability to integrate into a fast-paced environment
Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
Strong written and verbal communication skills
Licensed Notary

Why Should You Apply?

Benefits: Outstanding benefits package, including 401k match and generous PTO plan
Career Growth: Ample opportunities for professional development and advancement
Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

Wilson Elser participates in the federal E-Verify program. With respect to all new hires, we provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization.

Please review the official posters for detailed information regarding your rights and protections

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Benefits

401(k)
paid time off
professional development

See all jobs in Orlando

About this role

Wilson Elser's Orlando office is looking for a Legal Administrative Assistant to support its Medical Malpractice and Long-Term Care defense team. This role centers on the operational backbone of litigation work: document preparation and management, court filing procedures, calendar coordination, and billing administration. You'll format and proofread legal filings, handle e-filing across Florida State and Federal courts, organize case materials, retrieve research from Westlaw, and manage attorney schedules and vendor payments alongside other legal secretaries in a collaborative team environment.

The position requires at least two years of litigation experience with specific exposure to medical malpractice cases, plus solid familiarity with court procedures, e-filing systems, and table of authorities preparation. You'll need proficiency in Microsoft Office, strong organizational and communication skills, and a notary license. This is a full-time, in-office role suited for someone who thrives in a structured, fast-paced setting and is ready to take on varied responsibilities within a larger firm known for supporting professional growth and offering competitive benefits including 401k matching and generous PTO.

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Pay for this role

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The path into this work

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