Construction Administrative Accounting Assistant
Holder Construction
Salary undisclosed
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Description
ABOUT US
Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including:
- Annual bonus program
- Paid time off
- Health, dental, vision, and life insurance
- 401(k)-retirement plan
- Night and swing shift differential pay for select roles
About the Role
We are looking for an Administrative/Accounting Professional to join our Project Management team on our project in Chicago, IL. This is a full-time, in-person position.
Key Responsibilities
- Coordinate with the project team to oversee and process daily administration for the job/project, including ordering and maintaining all office supplies, managing expense reports, payroll, and mail.
- Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Applications, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements.
- Help manage Subcontractor workflow as it relates to the review and approval process of Trade Subcontractors.
- Collaborate with Project Managers, Superintendents, Engineers, Project Accountants, and other departments to complete project-related tasks.
- Complete various HR administrative projects and reporting as needed, including new hire onboarding, compliance, benefits, and termination paperwork.
Qualifications
Required:
- 5+ years of experience in office administration or a related field.
- Strong proficiency in Excel, Word, email, and other relevant computer skills.
- Strong work ethic, detail-oriented, organized, professional, dependable, and excellent communication skills.
Preferred:
- Associate degree or higher.
- Experience in the construction industry.
- Previous experience with D365 Finance and Operations software.
Holder is committed to Equal Opportunity Employment (EOE).
Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.
About this role
Holder Construction, a nationally recognized top-400 contractor, is seeking an Administrative/Accounting Professional to support project operations at their Chicago location. You would serve as a key coordinator for a project management team, handling the full range of day-to-day administrative and accounting functions that keep a construction project running smoothly—from processing subcontractor invoices and managing payroll to ordering supplies, maintaining compliance documentation, and coordinating with project managers, superintendents, and other departments.
The role requires at least five years of office administration experience and strong technical skills in Excel, Word, and email. Construction industry experience is preferred but not required, as is familiarity with D365 Finance and Operations software. You'll need to be detail-oriented, organized, and able to manage multiple document workflows and vendor requirements simultaneously while maintaining professional communication across teams.
Holder offers competitive compensation including an annual bonus program, comprehensive health and retirement benefits, and paid time off. The company emphasizes merit-based advancement through a structured career development program, making this a solid entry point if you're looking to grow within a stable, nationally recognized firm.
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Pay for this role
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