Executive Assistant

About The Weather Company:

The Weather Company is the world’s leading weather provider, helping people and businesses make more informed decisions and take action in the face of weather. Together with advanced technology and AI, The Weather Company’s high-volume weather data, insights, advertising, and media solutions across the open web help people, businesses, and brands around the world prepare for and harness the power of weather in a scalable, privacy-forward way. The world’s most accurate forecaster globally, the company reaches hundreds of enterprise clients and more than 360 million monthly active users via its digital properties from The Weather Channel (weather.com) and Weather Underground (wunderground.com).

AI is part of how we work:

Human judgment, expertise, and creativity remain essential and are amplified by AI. We expect everyone in this role to use AI thoughtfully and proactively to accelerate their performance, improve the quality of their work, and explore new possibilities. We are looking for people who are curious, adaptable, and excited to help shape an AI-enabled culture that delivers better outcomes for our customers and our company.

Job brief:

As an Executive Assistant at The Weather Company, you will go beyond traditional administrative support. You will join a tight-knit, high-impact "pod" of three, where your technical curiosity and emotional intelligence (EQ) will help redefine executive operations during a major organizational transformation.  

The impact you'll make:

• Strategic Logistics & Calendar Management: Manage high-complexity scheduling, travel arrangements, and incoming communications for senior leaders with obsessive attention to detail and flawless execution
• AI-Driven Workflow Optimization: Proactively utilize Generative AI tools (e.g., Gemini, Copilot, Claude Code) to automate administrative tasks, draft communications, and identify process improvements across workflows
• Comprehensive Meeting & Event Oversight: Coordinate all aspects of meetings and company events—including agendas, minutes, follow-up action items, catering, and ensuring technology and logistics are seamlessly arranged
• High-Level Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders, including board members and partners, while collaborating with the leadership team to support company goals
• Administrative & Financial Stewardship: Prepare executive-level documents and presentations, manage vendor lists and budgets, and maintain secure, up-to-date records
• Confidentiality & Discretion: Maintain and update sensitive files and company documents while handling all confidential information with the utmost discretion
• Team Support & Adaptability: Partner closely with the Executive Assistant team to handle diverse tasks—from high-level project coordination to tactical team needs—with a proactive, collaborative mindset
• Perform other duties as assigned 

What you've accomplished:

• Bachelor’s degree in business administration or a related field preferred; or commensurate experience
• 5+ years executive assistant experience supporting C-level leaders
• Demonstrable experience and high curiosity in using AI tools to enhance productivity and automate manual tasks
• Expert proficiency in Google Suite software and communication tools
• Proven ability to navigate complex interpersonal dynamics and calibrate support styles for diverse leadership personalities
• Exceptional written and verbal communication skills combined with strong customer service
• Discretion and ability to maintain strict confidentiality
• Strong attention to detail and problem-solving skills
• Excellent time management skills with the ability to work independently and manage competing priorities
• Ability to be nimble and flexible to shift focus as needs arise

Nice to have:

• Experience supporting executive-level leaders at a high-growth company
• Experience organizing company-wide events