Billing Associate
FGS Global
$65,000 - $75,000 / year
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Description
FGS Global is seeking a motivated and detail-focused Billing Associate to join the firm’s North America Finance team. As a Billing Associate, the person will be responsible for ensuring accurate and timely billing utilizing the firms accounting platform, NetSuite. In this role, collaboration with project teams, clients, and finance departments will be expected to streamline billing procedures and to maintain compliance with project contracts. This role will be based in our Washington, D.C. office and follows a hybrid working schedule (3 days expected in-person).
Responsibilities
Billing Process Coordination:
- Support the end-to-end billing process for NetSuite projects, helping ensure accuracy and timely completion.
- Prepare and review invoices to confirm completeness, accuracy, and alignment with project contracts.
Collaboration with Project Teams:
- Partner with client managers and project teams to understand project scope, billing terms, and related support needs.
- Build trusted relationships with internal teams, proactively manage billing steps, and help secure the approvals needed to keep the billing process on track.
Client Communication:
- Respond to client billing inquiries, provide clear billing information, and support a positive client experience throughout the billing process.
- Collaborate with the Receivables team to follow up on overdue invoices when needed.
Contract Compliance:
- Help ensure billing activities align with client contracts, agreed terms, and internal requirements.
- Work with Legal and project teams to clarify and resolve billing-term discrepancies.
Documentation and Reporting:
- Maintain clear and accurate documentation of billing activities, approvals, and client interactions.
- Prepare regular reports on billing status, outstanding invoices, and other relevant metrics.
NetSuite System Utilization:
- Use NetSuite to manage billing activity efficiently and accurately.
- Stay current on relevant NetSuite features and updates that may improve or affect billing procedures.
Qualifications
Required Qualifications:
- Strong understanding of project contracts, billing terms, and invoice requirements.
- Attention to detail and ability to manage multiple tasks simultaneously.
- Excellent communication, organization, and follow-through skills.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Ability to prioritize work, manage deadlines, and stay organized in a fast-paced environment.
- Experience with billing, invoicing, and/or accounts receivable.
Preferred Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
About FGS Global
FGS Global is a strategic advisory and communications consultancy, with over 1400 multidisciplinary experts across the world’s major financial, government, business, and cultural centers. The firm is an acknowledged leader in crisis, corporate reputation, public affairs and capital markets, M&A advisory and boardroom communication counsel. FGS Global supports its clients in addressing a myriad of stakeholder concerns by leveraging its research and insights, media placement, content, digital, and data capabilities. The company was created in December 2021 by combining Finsbury, Hering Schuppener, The Glover Park Group, and Sard Verbinnen & Co. FGS Global serves its client base from 27 cities worldwide, including U.S. Offices in New York, Washington, D.C., Los Angeles, Boston, Chicago, San Francisco, South Florida, and Houston.
Washington, D.C. Salary Range
$65,000—$75,000 USD
About this role
FGS Global's North America Finance team is looking for a detail-oriented Billing Associate to manage invoicing and billing coordination for client projects using NetSuite. You'd own the end-to-end billing process—preparing and reviewing invoices, ensuring they align with project contracts, and maintaining accurate documentation. The role requires close collaboration across project teams, clients, and internal finance departments to keep billing on track and resolve any discrepancies between contracts and actual billing activities.
This position suits someone with solid experience in billing, invoicing, or accounts receivable who can juggle multiple priorities in a fast-paced environment. You'll need strong proficiency in Excel and the Microsoft Office Suite, excellent organizational skills, and the ability to communicate clearly with both internal stakeholders and external clients. An accounting or finance degree is preferred but not required; what matters most is your understanding of project contracts, billing terms, and your ability to stay organized while managing deadlines.
The role is based in the Washington, D.C. office on a hybrid schedule with three days in-person per week. It's a contract position with a salary range of $65,000 to $75,000.
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Pay for this role
$65,000 to $75,000 per year
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