Analyst, Office Assistant

THE SUCCESSFUL CANDIDATE IS EXPECTED TO:

• Operate office equipment, including ad hoc technology needs for video conferencing, webinars and conference calls.
• Coordinate with technology to ensure all office equipment is fully operational
• Manage inventory and supply orders, filing and office organization, and other administrative duties as necessary.
• Coordinate ordering and distribution of daily lunch orders for all office personnel.
• Oversee all FedEx drop offs, UPS and USPS activities. (Deliver mail and packages)
• Walk the office regularly on both floors to ensure all areas are tidy and presentable.
• Tidy and straighten conference rooms after meetings, wipe down conference tables.
• Set up conference rooms before meetings, preparing beverages and refreshments etc.
• Assist with catering set up and clean up.
• Empty and reload dishwashers
• Restock kitchen supplies continuously.
• Refill office supplies as needed i.e. printer paper. 
• Monitor inventory supplies and notify manager when running low.
• Prepare shipments, drop offs.
• Run small errands as needed.
• Help prepare materials for meetings.
• On occasion, scan, copy assist with printing documents including binding.
• Report maintenance issues (leaks, broken furniture, lighting).
• Exhibit a positive, can-do attitude

QUALIFICATIONS: 

• Bachelor's degree preferred.
• Strong proficiency in Microsoft Office preferred.
• Strong organizational skills, including the ability to work with minimal supervision and manage competing priorities.
• Strong communication skills, including the ability to provide updates and solicit feedback from supervisors and colleagues as needed.
• Highly motivated, driven and community oriented.
• Demonstrate professionalism and a high degree of discretion in all interactions.
• High level of dependability and accountability